Administrative Assistant at Freehold Raceway Mall

Macerich • Freehold, NJ

2d • Onsite

About The Position

The Administrative Assistant provides comprehensive administrative and marketing support to property management and mall operations at Freehold Raceway Mall. The role supports property management and mall departments with mail distribution, document preparation, file maintenance, expense reporting, and meeting coordination. It also maintains tenant, vendor, insurance, and emergency contact databases and oversees property programs such as storage and trash management.

The position prepares and processes leasing and business development documentation, generates reports and tracks data using Yardi and other systems, and supports marketing activities including website content, social media posts, e-blasts, event setup, retailer outreach, and inventory tracking. It also coordinates and executes on-site events and programs. The employer may change or assign other duties. In-person work is a priority; Retail Properties offer Field Fridays, and the company emphasizes work/life balance. Reasonable accommodations will be made for employees with disabilities when requested, absent undue hardship.

Requirements

• 1–3 years of administrative experience.
• High school diploma or equivalent.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time-management skills and attention to detail.
• Excellent written and verbal communication skills and a customer-service mindset.
• Experience with property management software such as Yardi and basic marketing tools.
• Ability to perform the essential functions of the position satisfactorily.

Responsibilities

• Provide administrative support to property management and mall departments, including mail distribution, document preparation, file maintenance, expense reporting, and meeting coordination.
• Maintain and update tenant, vendor, insurance, and emergency contact databases.
• Oversee property programs such as storage and trash management.
• Prepare and process leasing and business development documents, including deal sheets, RLAs, advertising agreements, and retailer communications.
• Generate reports and track data using Yardi and other systems for property and business development teams.
• Support marketing initiatives by managing website content, social media posts, e-blasts, event setup, retailer outreach, tracking, reporting, and inventory.
• Coordinate and execute on-site events and programs, including community room scheduling, corporate sweepstakes, employee appreciation activities, and photography for marketing purposes.
• Perform other duties as assigned.

Benefits

• Paid time off, including vacation time, 12 paid holidays, and 80 hours of sick time annually.
• 401(k) match with immediate vesting.
• Ability to purchase company stock at a 15% discount.
• 24 paid volunteer hours and employer charitable match.
• Employee Assistance Program.
• Career-development resources.
• Comprehensive wellness program, including Calm Health and ClassPass memberships.
• Remote Fridays for Corporate offices and Field Fridays for Retail Properties.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED