Administrative Assistant at Corporate Office

Behavior Frontiers•El Segundo, CA

1d•Onsite

About The Position

The Administrative Assistant supports the daily operations, organization, and staff and visitor experience at the Behavior Frontiers Headquarters (BFHQ) office. The role provides administrative and operational support to headquarters departments and helps maintain a professional, welcoming, safe, and well-organized corporate office environment. This is an in-person position at the headquarters office in El Segundo, California, with a Monday–Friday schedule from 8:00 AM to 5:00 PM (40 hours per week). The pay rate is $18–$21 per hour.

Requirements

Strong organizational skills and attention to detail.
Ability to manage multiple priorities and responsibilities in a corporate office environment.
Professional, friendly, and service-oriented demeanor; strong verbal and written communication skills.
Ability to learn and utilize business technology systems and software.
Valid driver’s license, automobile insurance, and reliable transportation, as required.
Ability to provide negative TB test results.
Ability to clear FBI and DOJ fingerprinting requirements.

Nice To Haves

Bachelor’s degree (BA/BS) in a related field preferred.
Previous administrative, customer service, front desk/reception, or office support experience preferred.
Experience in a healthcare or corporate office environment is a plus.
Experience with Microsoft Office applications, including Teams and Outlook, preferred.

Responsibilities

Welcome visitors and staff and provide a professional, friendly front desk experience.
Help maintain a clean, safe, organized, and welcoming corporate office environment.
Identify facility concerns requiring additional support, maintenance, or repair and coordinate with the appropriate resources.
Serve as a liaison between building management and BFHQ staff regarding facility and building-related needs.
Assist with company phone voicemails and route messages and inquiries to the appropriate department, team member, or resource in a timely manner.
Order, stock, and manage office, kitchen, and cleaning supplies; monitor inventory; and maintain organized storage areas.
Receive, sort, and distribute daily mail and deliveries according to company procedures; unpack and organize incoming materials.
Assist with creating ID badges and coordinating access credentials for BFHQ staff.
Perform general administrative tasks, including filing, data entry, printing, laminating, scanning, preparing materials, and updating posted signs and office resources as instructed.
Plan and coordinate office events and meetings, including catering orders, venue reservations, and related logistical support.
Support implementation of and adherence to Behavior Frontiers office policies and procedures.
Conduct errands as needed, such as trips to the post office, UPS, or FedEx.
Complete assigned administrative and operational projects within established timelines.
Communicate professionally and effectively with Behavior Frontiers leadership, headquarters departments, remote teams, vendors, and visitors to support daily office operations and assigned projects.
Perform other duties as assigned to support safe, organized, and effective corporate office operations.

Benefits

Competitive pay with optional on-demand paychecks through DailyPay.
401(k) with company match after 6 months of employment.
Paid personal time off.
Paid holidays.
Paid sick leave.
Medical, dental, and vision insurance.
Opportunities for career advancement.
Performance and promotion raises.
Free telehealth access to a doctor for employees and dependents, with no limits or co-pays.
Free telehealth mental health counseling for employees and dependents over age 13, with no limits or co-pays.
Employee Assistance Program with support services including financial, legal, and counseling assistance.
Discounted monthly gym membership at 12,000 gym locations nationwide and free access to workout videos.
Exclusive discounts and savings at more than 500 companies.
Travel discounts on hotels, rental cars, flights, excursions, and more.
Discounts of 10–80% on routine lab work.
Prescription medication discounts of 10–80% at 60,000 locations nationwide.