Administrative Assistant - Corporate Office - Spokane Valley

Prodigy Property Management LLC•Spokane Valley, WA

8d•$24 - $25•Onsite

About The Position

Provides comprehensive administrative and operational support to the corporate office team, including executive leadership, Portfolio Managers, and other corporate personnel. The role coordinates front desk operations, assists with daily office functions, and supports administrative processes to maintain efficient and organized corporate operations. The position is based primarily in a professional office environment and involves regular use of computers, office equipment, and communication systems. Duties may also involve sitting, standing, walking, organizing supplies, transporting office materials, and completing off-site business errands.

Responsibilities

Answer and direct incoming phone calls to appropriate team members courteously and promptly.
Receive, sort, scan, and distribute incoming mail to the appropriate individuals or departments.
Coordinate and maintain schedules and resolve scheduling conflicts.
Compile, organize, and place office supply orders.
Monitor and maintain kitchen, breakroom, and office supplies, including making routine shopping trips to local retailers.
Monitor and maintain employee uniform inventory, track distribution, keep accurate inventory records, replenish stock, and ensure appropriate billing to properties for uniforms supplied to new employees.
Coordinate, plan, and schedule monthly manager meetings, including arranging locations and accommodations, helping prepare agendas, and communicating meeting details.
Create, update, and post monthly company calendars.
Provide administrative support to assigned Portfolio Asset Managers and their portfolios, including preparing correspondence, organizing documents, and supporting daily and monthly operational tasks.
Compile, prepare, and distribute operational and financial reports, including weekly reports and monthly financial statements.
Assist with annual and periodic budget processes, including preparing and distributing documents.
Reconcile corporate credit card transactions for designated corporate team members, including the President and Vice President, by reviewing expenditures, maintaining supporting documentation, and recording, categorizing, and reconciling transactions on time.
Gather backup documentation and prepare replacement reserve draw requests.
Complete year-end administrative tasks, including archiving records, building new annual files, and maintaining accurate records.
Complete special projects, research, and administrative tasks for the Corporate Team as assigned.
Participate in meetings and training sessions, take notes, prepare materials, and complete follow-up tasks.
Ensure work complies with company policies, established procedures, accuracy standards, and deadlines.
Provide general administrative support as assigned, including assisting with company phone plan updates and equipment orders, maintaining job postings, supporting HR onboarding and offboarding, and updating corporate office equipment records.