Ergon Asphalt and Emulsions, Inc. - Administrative Assistant (Part Time)
About The Position
Ergon's Corporate Maintenance department is hiring a part-time Administrative Assistant in the Vicksburg, Mississippi area. The department provides reactive and planned maintenance support to more than 90 plants across the United States for Ergon's Pavement & Coating Resources division. Its services include millwrights supporting rotating equipment, fired-equipment technicians supporting steam and thermal-fluid systems, and I&E technicians supporting instrumentation and electrical equipment. The role requires approximately 24 hours per week. The schedule is flexible within the stated requirements, must be consistent week to week, and must fall during normal operating hours of 8 a.m. to 5 p.m., Monday through Friday. Work is required on Monday to process payroll for the prior week. The successful candidate will bring a positive, team-oriented attitude and work collaboratively with supervisors and coworkers.
Requirements
- High school diploma or GED.
- Strong communication and organizational skills.
- Experience with Microsoft Windows, Word, Excel, and Outlook.
- Applicants must be authorized to work in the United States.
- A valid driver's license is required.
- Employment offers are contingent on a routine background check, pre-employment drug screen, and acceptable motor vehicle report.
Nice To Haves
- Prior experience with office and construction management systems.
- Experience with SAP Plant Maintenance.
Responsibilities
- Provide day-to-day administrative support for the Rotating Equipment, Fired Equipment, and I&E divisions of Ergon Corporate Maintenance.
- Collect technician time and enter it into Kronos for payroll processing.
- Create and manage work orders in Clockify and enter Millwright and Fired Equipment Technician hours against the associated work orders.
- Track expenses and associate them with the corresponding Clockify work orders.
- Collect and consolidate procurement card coding information and receipts for submission to the card administrator.
- Complete SAP Cloud for Travel expense reports when requested.
- Maintain personal protective equipment (PPE) and uniform programs.
- Coordinate equipment calibrations to ensure equipment is fit for service, including multimeters, laser alignment equipment, combustion analyzers, and H2S monitors.
- Facilitate technician uniform allotments and track dates and notifications for PPE, uniforms, and equipment calibrations.
- Promote a positive, can-do attitude with coworkers and customers and help foster a culture of high performance and engagement.
- Collaborate with coworkers, customers, supervisors, and vendors to understand needs and help meet goals.
- Review and analyze current processes to identify inefficiencies and opportunities for improvement.
- Perform other miscellaneous maintenance duties as requested.
Benefits
- Part-time employee benefits include medical coverage, a 401(k), and VOYA accident, critical illness, and hospital indemnity coverage.
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What This Job Offers
Job Type
Part-time
Education Level
High school or GED
