Senior Administrative Assistant

J.B. Hunt•Lowell, AR

26d

About The Position

Under routine supervision, the Senior Administrative Assistant provides administrative support and coordinates activities for a large or specialized department or group of professionals. The role works with employees at all levels, other departments, customers, outside agencies, and senior leaders. It supports management and office staff with reporting, filing, research, project work, communications, scheduling, document management, and office procedures. The position also supports new administrative staff and prepares for new hires by coordinating assets, security setup, and training schedules.

Requirements

High school diploma or GED equivalent.
At least 2 years of professional experience.
Ability to type quickly and accurately.
Communication skills.
Computer skills with Microsoft programs.
Data entry experience.
Attention to detail.
Experience in an administrative role.
Experience prioritizing and coordinating schedules.
Experience working in a fast-paced environment.
File management skills.
Self-motivation.

Nice To Haves

Associate degree in Business Management or Communication.

Responsibilities

Act as a liaison with employees at all levels, other departments, customers, and outside agencies, including senior leaders such as Senior Vice Presidents.
Assist management and professional staff with reporting, filing, research, and project support.
Complete administrative projects and tasks using software applications, including Payroll and Workday, and potentially train others.
Develop reports, memos, and letters; compose, critique, and edit correspondence.
Handle incoming communications, including screening calls, taking messages, answering routine questions, and attending to letters, email, and visitors as needed.
Maintain computer files and logs for presentation materials, memos, letters, and reports.
Respond to or follow up on inquiries about customer policies and procedures.
Maintain schedules of events and deliveries.
Implement office procedures and protocols in accordance with organizational policies; determine project priorities and delegate as needed.
Maintain the master calendar and communications board, including special events, organization meetings, and functions involving office personnel.
Maintain office files and manage document storage processes, both on- and off-site, and handle incoming and outgoing mail.
Assist senior managers and office staff with day-to-day projects as required.
Welcome and orient new administrative staff.
Prepare for new hires’ first day by ordering assets, submitting security setup requests, and handling training schedules.

Benefits

Medical benefit
Dental benefit
Vision benefit
401(k) retirement plan
Life insurance
Short-term and long-term disability coverage
Paid time off commensurate with tenure, including vacation and sick time
Six weeks of paid maternity leave
Two weeks of paid parental leave
Six paid holidays annually
Position may be eligible for an annual bonus and incentives based on profitability or volumes, subject to applicable company plans.