Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• Good attitude and work ethic.
• Strong organizational and interpersonal skills.
• Excellent written and verbal communication skills.
• Ability to work under high levels of activity.
• Two or more years of experience in an office administration or accounting-related position.
• Solid understanding of Microsoft applications.
• Ability to sit or stand, use a computer, and perform hand and finger movements; frequently talk, hear, and reach with hands and arms; occasionally lift and/or move up to 40 pounds; and meet close-vision and focus-adjustment requirements.

Nice To Haves

• Restoration industry experience.

Responsibilities

• Serve as the initial point of contact for guests and visitors.
• Answer and direct incoming phone calls, take messages, and distribute mail.
• Monitor office supply inventory and order supplies as needed.
• Process invoices and receipts daily through the internal approval system.
• Enter costs into the accounting system and generate weekly payable reports.
• Maintain and update credit card and loan account payments, and process weekly payments.
• Track and forecast future cash needs; update the company checkbook and projections.
• Handle check, credit card, and EFT payment transactions.
• Liaise with Project Coordinators to create invoice packages and apply deposit payments.
• Track and process incoming monies, update systems, and maintain cash projections for receivables.
• Process paperwork as needed for court proceedings and maintain a proactive approach to cash flow.
• Maintain and process other AR and AP documentation, including vehicle registrations, loan paperwork, thank-you notes, and referral payments.
• Assist with additional office tasks and provide coverage for other team members as needed.
• Complete special projects assigned by the Vice President of Accounting & Administration.
• Complete accounting functions correctly and on time.