Administrative Assistant - Commissary
About The Position
The Administrative Assistant supports daily operations at Dion’s Commissary in Albuquerque, New Mexico, helping keep the Commissary running smoothly. This is a dynamic, fast-paced role involving administrative support, communication across departments, inventory coordination, reporting, and assistance with operational tasks. The position is expected to transition into full-time work. During the initial training period, hours may begin around 24 per week while the employee learns daily operations and responsibilities. Availability during early mornings and daytime hours is required. The regular schedule is typically 4–5 days per week, with some weekend availability required.
Requirements
- At least 18 years old with a high school diploma or equivalent.
- Proficient in Microsoft Office.
- Strong organizational skills and attention to detail.
- Ability to multitask and adapt to changing priorities.
- Professional communication and follow-through.
- Ability to work independently and manage multiple tasks.
- Availability during early mornings and daytime hours, and some weekends.
Nice To Haves
- QuickBooks knowledge.
- Spanish-speaking ability.
Responsibilities
- Answer and direct incoming calls and greet office visitors in a friendly, professional manner.
- Provide administrative support, including copying, faxing, emailing, and organizing documents.
- Complete data entry for invoices, billing, reports, and operational tracking.
- Assist with inventory counts and tracking for supplies, uniforms, and other operational needs.
- Prepare daily and weekly reports for management.
- Track and maintain required operational logs and records.
- Ensure Bakery and Prep items are billed accurately and on time.
- Review invoices for accuracy and report discrepancies.
- Schedule incoming deliveries and coordinate with vendors as needed.
- Maintain office organization, filing systems, equipment coordination, and office supply inventory.
- Support multiple departments and assist with changing operational priorities throughout the day.
Benefits
- Paid holidays, time off, and sick leave.
- Health, dental, and vision insurance.
- 401(k) with company match.
- 50% gym discount at Sports & Wellness or Defined Fitness.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
