Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• High school diploma or GED required
• 0–3+ years of relevant experience; previous administrative experience preferred
• Basic proficiency in Microsoft Office (Word, Excel, PowerPoint)

Nice To Haves

• Experience supporting leaders in a medical or academic healthcare environment is highly preferred
• Experience working in a matrix organization or complex work environment is a plus

Responsibilities

• Provide high-level administrative support to approximately 13 faculty members, including the Director and additional faculty, by managing complex calendars, scheduling meetings, and coordinating logistics
• Facilitate daily operations by organizing priorities, tracking action items, and ensuring follow-through on departmental initiatives
• Coordinate schedules, communications, and workflows across a multidisciplinary clinical and academic team
• Process invoices, maintain accurate documentation, and support operational and financial workflows with strong attention to detail
• Serve as a primary point of contact for internal and external inquiries, ensuring professional, timely, and responsive communication
• Independently troubleshoot routine administrative and operational issues, escalating as appropriate
• Support recruitment, onboarding, and related administrative activities as needed
• Identify opportunities for process improvement and contribute to enhancing team efficiency and organization
• Operate with professionalism, discretion, and accountability in a fast-paced, evolving environment

Benefits

• advanced clinical training
• leadership development
• promotion opportunities
• cross training development