LNCS - Administrative Assistant
About The Position
The Part-Time Administrative Assistant provides administrative, clerical, communication, and operational support to the Teaching Principal. The position contributes to the school’s daily operations through parent and student communication, attendance and records management, substitute coordination, event support, classroom supply management, and general office functions. As a primary point of contact for students, parents, staff, and visitors, the Administrative Assistant is expected to maintain professionalism, confidentiality, organization, and a welcoming office environment while supporting the school’s mission and values.
Requirements
- High school diploma required.
- Proficiency with Microsoft Office, Google Workspace, email systems, and common office technology.
- Ability to read and interpret documents and procedure manuals, create routine reports and correspondence, and communicate effectively with parents, employees, and school administration.
- Excellent judgment and creative problem-solving skills, with the ability to make decisions in a changing environment and anticipate future needs.
- Ability to interpret instructions furnished in written, oral, diagram, or schedule form.
- Ability to work independently and maintain confidence.
- Strong organization and attention to detail.
- Ability to work with culturally and ethnically diverse groups.
- Strong listening and communication skills.
- Adaptability and ability to respond creatively to setbacks and obstacles.
- Personal management and motivation to work toward goals.
- Ability to perform the stated physical demands, including lifting 30 pounds.
Nice To Haves
- Associate or bachelor’s degree.
- Two or more years of administrative, clerical, or office support experience.
- Experience with school information systems and communication platforms.
Responsibilities
- Provide administrative and clerical support to the Teaching Principal and school staff to ensure efficient daily operations.
- Answer phones, greet visitors, and serve as a friendly and professional point of contact for students, parents, staff, and community members.
- Assist with student attendance, late arrivals, early dismissals, visitor management, and office safety procedures.
- Maintain accurate student, parent, and emergency contact records.
- Facilitate communication between parents, students, faculty, and administration through email, phone, text, and school communication platforms.
- Support the use of school information and communication systems, including student information, learning management, and mass communication platforms.
- Coordinate substitute teacher coverage, prepare substitute materials, process substitute records, and maintain teacher attendance records.
- Assist with scheduling meetings, appointments, school events, and administrative calendars.
- Organize, distribute, and maintain school forms, records, and documentation.
- Coordinate classroom and office supply ordering, inventory, and distribution.
- Create and distribute school communications, flyers, programs, newsletters, and event materials.
- Support school events, field trips, parent conferences, graduation programs, and other school activities as needed.
- Assist with volunteer coordination and clearance processes in accordance with school policies.
- Maintain office equipment and coordinate service requests when needed.
- Perform additional duties as assigned to support the needs of the school community.
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What This Job Offers
Job Type
Part-time
Education Level
High school or GED
