Administrative Assistant-Maintenance

Fondomonte•New Hope, AZ

165d•$18 - $24

About The Position

Fondomonte is seeking a highly organized and detail-oriented Maintenance Administrative Assistant to support the daily operations of the Maintenance Department. The role helps ensure maintenance records, work orders, inventory documentation, purchasing requests, and department reporting are maintained accurately and efficiently. The successful candidate will provide administrative support in a fast-paced maintenance environment involving equipment, vehicles, and operational maintenance activities.

Requirements

High school diploma or GED.
At least 2 years of administrative experience; maintenance, transportation, industrial, agricultural, or construction experience is preferred.
Strong proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Word.
Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines.
Professional communication and customer service skills.

Nice To Haves

Associate degree in Business Administration or a related field.
Experience with ERP, maintenance management, or inventory systems.
Bilingual English/Spanish.

Responsibilities

Provide administrative support to the Maintenance Manager and maintenance team.
Create, maintain, and organize maintenance records, files, and documentation.
Enter and track work orders, repair requests, and maintenance activities within company systems.
Assist with parts ordering, purchase requisitions, purchase orders, and invoice processing.
Maintain maintenance inventory records and assist with inventory tracking.
Coordinate vendor communications, service appointments, and contractor scheduling.
Prepare maintenance reports, spreadsheets, and departmental metrics.
Track preventive maintenance schedules and assist with compliance documentation.
Maintain accurate filing systems for equipment records, inspections, and service histories.
Assist with employee timekeeping, training records, and department administrative functions.
Support audits and record retention requirements.
Perform general office duties, including data entry, filing, scanning, and correspondence.
Perform other duties as assigned.