Administrative Assistant 3 - Joe Crowley Student Union

University of Nevada Reno • Reno, NV

12d • Onsite

About The Position

The University of Nevada, Reno's Joe Crowley Student Union is recruiting an Administrative Assistant 3 to provide comprehensive administrative, financial data management, and programmatic support. The position coordinates staffing charges, rent payments, event payments, daily payroll, and building Prox card management, while ensuring compliance with applicable policies, procedures, and regulations. It also supports daily office operations by purchasing supplies and reconciling purchasing card and travel transactions. The role works collaboratively with leadership and staff to promote accurate, efficient administrative processes and daily operations.

This position is contingent upon funding and does not provide layoff rights. The typical schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., though schedules may change based on organizational needs. The appointment is 100% full-time equivalent.

Requirements

• High school graduation or equivalent education and three years of progressively responsible relevant work experience, including experience in one or more of the following: maintaining complex records and files; public/customer relations involving explanation of detailed policies, regulations, and requirements; preparing and processing financial and statistical documents such as payroll, travel, claims, and budgeting forms; or assisting staff and management with projects and activities.
• Alternatively, one year of experience as an Administrative Assistant II in Nevada State service, or an equivalent combination of education and experience.

Nice To Haves

• Highly organized professional with demonstrated success managing multiple priorities, solving problems, improving processes, and working independently with exceptional attention to detail, accuracy, and accountability.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams, and enterprise systems such as Workday.

Responsibilities

• Coordinate staffing charges, rent payments, event payments, and daily payroll.
• Manage building Prox cards.
• Ensure compliance with applicable policies, procedures, and regulations.
• Purchase supplies to support daily office operations.
• Reconcile purchasing card and travel transactions.
• Collaborate with leadership and staff to support accurate, efficient administrative processes and daily operations.

Benefits

• Public Employees’ Retirement System of Nevada (PERS) enrollment upon hire.
• Health insurance options, including dental and vision.
• Life insurance.
• Annual and sick leave.
• Annual or semester memberships at the E. L. Wiegand Fitness Center, with spouse/domestic partner membership options.
• Mountain EAP counseling and advising services for employees and eligible dependents.
• Classified Staff Grants-In-Aid Benefit.
• Classified Employee Family Opportunity Program for eligible spouses, domestic partners, and dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED