Student Administrative Assistant

University of Kansas • Lawrence, KS

23h • Onsite

About The Position

The Student Administrative Assistant provides general office support to the International Council for Industrial and Applied Mathematics (ICIAM) and assists the ICIAM Secretary. Duties include scheduling meetings, communicating with the Board, updating the ICIAM website, preparing and archiving documents, supporting Board meetings and events, maintaining the membership directory, responding to member questions, and maintaining ICIAM’s social media presence. The position is 100% onsite and reports to Prof. Suzanne Shontz.

The estimated schedule is 10–20 hours per week, not to exceed 20 hours. Hours may vary by time of year. Consistent Monday-through-Friday availability is preferred; the final schedule will be agreed upon by the successful candidate and supervisor.

During the semester, the student hourly must be enrolled in at least 6 credit hours. Summer eligibility requires meeting one of the stated enrollment or admission conditions. Student hourlies may be undergraduate or graduate students. This is an hourly/non-exempt position, and student employees cannot concurrently hold an hourly/non-exempt position and a salaried/exempt GRA/GTA/GA/RUA/RGA position. A complete application must include a cover letter and resume.

Requirements

• Excellent communication skills, documented in application materials.
• Excellent attention to detail, as evidenced in application materials.
• Demonstrated history of strong professionalism, as evidenced in application materials and the interview.
• Experience with Microsoft Word.
• Previous office experience.
• During the semester term of appointment, enrollment in at least 6 credit hours.
• For summer periods, meet at least one of the specified eligibility conditions: have been enrolled in at least 6 hours in the past spring semester, be pre-enrolled in at least 6 hours for the upcoming fall semester, be enrolled in summer session, or be admitted to study in the upcoming fall semester.
• Submit a complete application including a cover letter and resume.

Nice To Haves

• Availability to work consistently Monday through Friday is preferred.
• Experience updating websites and preparing social media posts.
• Experience preparing Qualtrics surveys.
• Experience with the Microsoft 365 Suite.

Responsibilities

• Provide office support, including scheduling meetings, emailing the Board, updating the ICIAM website, and archiving meeting documents and other information.
• Prepare documents, collect RSVPs, and make voting arrangements for Board meetings.
• Update the membership directory and answer member questions.
• Post on X about ICIAM conferences and events, the Dianoia newsletter, featured research, and member society events.
• Perform other duties as assigned by the ICIAM Secretary.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed