Administrative Assistant

Bolton & Menk•Ramsey, MN

12d•Onsite

About The Position

Bolton & Menk is hiring an Administrative Assistant for its Ramsey office to provide receptionist, clerical, shipping and receiving, event-planning, scheduling, and project-specific support to a multidisciplinary team. The role supports client calendars, project manuals, project bidding and permitting, PIFs, and reports. It requires someone who can anticipate needs, handle multiple tasks and procedures, and work in a fast-paced environment. The position also supports document preparation and accessibility, correspondence and reports, office events and logistics, mail and packages, office supplies, refreshments, and communication with vendors. The Administrative Assistant helps maintain a positive, professional image of the firm and effective working relationships with clients, vendors, and staff.

Requirements

Two-year degree in a business-related field and four years of related experience, or an equivalent combination of education and experience.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Strong content creation and editing skills.
Experience drafting and editing correspondence, with strong grammar skills.
Valid driver's license.
Strong attention to detail.
Must be currently authorized to work in the United States for any employer without restriction; the company does not provide visa sponsorship or immigration support.

Nice To Haves

Experience in construction or engineering services.

Responsibilities

Proofread and format documents using styles and comply with accessibility requirements.
Scan and OCR hard-copy documents.
Print and collate materials for public meetings.
Prepare correspondence and reports as directed, including creating and updating agendas and meeting minutes.
Coordinate logistics for office events, training, client visits, and other activities, including setup and cleanup.
Perform receptionist duties and answer incoming calls.
Process or assist with incoming and outgoing mail, packages, and documents.
Maintain adequate office supplies and refreshments and communicate with vendors regarding office maintenance.
Provide project-specific support related to client calendars, project manuals, project bidding and permitting, PIFs, and reports.
Maintain effective working relationships with clients, vendors, and staff and contribute to a positive, professional image of the firm.

Benefits

Competitive compensation plan; overtime compensation available to most employees.
Discretionary bonuses available to most employees.
Employee ownership through an ESOP with 100% company-paid contributions.
401(k) match program.
Paid time off (PTO).
Volunteer time off (VTO).
Six paid company holidays.
Two floating personal holidays.
Tuition reimbursement.
Parental leave.
Short-term and long-term disability.
Dependent care reimbursement.
Employee assistance program.
Health insurance.
Flexible spending account.
Life insurance.
Vision insurance.
Flexible schedules.
Career development opportunities.