Administrative Assistant

Black & McDonald Limited • Kansas City, MO

10d • Onsite

About The Position

The Administrative Assistant reports to the General Manager and supports daily office operations by providing administrative assistance to multiple departments, including Utilities, Accounting, and Office Administration. The role supports licensing and insurance administration, document management, sponsorship and donation coordination, data maintenance, and general office activities. Reception coverage is also provided when needed.

Requirements

• High school degree or equivalent.
• 1–3 years of relevant administrative experience.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong analytical and problem-solving capabilities.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in managing licensing databases, tracking renewals, and maintaining regulatory documentation.
• Strong organizational skills, effective communication, aptitude for learning, customer-service awareness, accountability, problem-solving and innovation, teamwork and collaboration, and respect for others.

Responsibilities

• Coordinate and manage business license applications, renewals, insurance documentation, and related recordkeeping across multiple states and local jurisdictions.
• Prepare, maintain, and organize electronic and paper files.
• Maintain accurate business records, databases, and administrative documentation.
• Assist with special projects as assigned.
• Review, coordinate, and route donation and sponsorship requests outside existing company partnerships.
• Serve as the primary point of contact for sponsorship and donation opportunities by gathering information, maintaining records, tracking deadlines, and coordinating communications with community organizations and internal stakeholders.
• Support community engagement efforts through sponsorship participation, event coordination, and related administrative activities.
• When needed, greet guests and visitors; screen and direct incoming and outgoing mail, including post-marketing outgoing mail; process FedEx shipments; monitor office supply inventory; and maintain a clean, organized reception area.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED