Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• 2–5 years of administrative or office support experience.
• Strong experience preparing and managing business documents.
• Excellent organizational and time management skills.
• High attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional demeanor with excellent customer service skills.
• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Adobe Acrobat
• Google Workspace
• Electronic document management systems
• Electronic signature platforms (DocuSign or Adobe Sign)
• Microsoft Teams and SharePoint preferred

Nice To Haves

• Construction, engineering, manufacturing, or renewable energy industry experience.
• Experience supporting multiple departments and executives.
• Familiarity with ERP systems such as NetSuite, SAP, or Oracle.
• Experience maintaining project documentation and records.

Responsibilities

• Prepare, format, proofread, and distribute business documents, reports, presentations, and correspondence.
• Maintain electronic and physical filing systems, ensuring documents are organized, accurate, and easily accessible.
• Scan, upload, index, and archive company documents in shared drives and document management systems.
• Manage document version control and ensure the latest revisions are distributed appropriately.
• Create and maintain spreadsheets, databases, logs, and tracking reports.
• Coordinate document signatures through electronic signature platforms and maintain executed records.
• Assist with preparing contracts, purchase orders, vendor packets, and project documentation.
• Support onboarding paperwork and general administrative documentation for new employees.
• Answer and direct incoming phone calls and greet visitors professionally.
• Schedule meetings, reserve conference rooms, and coordinate calendars.
• Order and maintain office supplies, equipment, and kitchen inventory.
• Process incoming and outgoing mail, shipping, and deliveries.
• Assist with travel arrangements, expense reports, and meeting logistics.
• Maintain office organization, common areas, and administrative records.
• Support leadership and department managers with special projects and administrative requests.
• Ensure confidential information is handled with discretion.