Legal Administrative Assistant

Robins Kaplan LLP•Los Angeles, CA

1d•$33 - $63•Hybrid

About The Position

Robins Kaplan is seeking a Legal Administrative Assistant to support our Business Litigation and Insurance practice groups in our Century City office. The Legal Administrative Assistant provides administrative and legal support to attorneys, other legal professionals, and supervisors in the fulfillment of their responsibilities with the law firm. The position requires a high degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability.

Requirements

Outstanding client service with a can-do attitude
High attention to detail, outstanding organizational skills, and the ability to manage time effectively
Strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiency
Knowledge of legal terminology, life of case timelines, and court processes
Use initiative and independent judgment within established guidelines
Interpret data accurately and present information concisely
Exercise discretion in handling confidential, controversial, or sensitive information
Demonstrate high degree of professionalism
Work well under pressure to meet tight deadlines
Word, Outlook, Excel, PowerPoint and document manage system proficiency
10 years of experience as a Legal Administrative Assistant

Nice To Haves

Associate’s or Bachelor’s degree desired

Responsibilities

E-file in state, federal, and appellate courts
Docket court dates and case deadlines
Prepare fee agreements and client letters
Coordinate depo and trial logistics
Register and log attorney admissions
Prepare legal documents, exhibits, and case-related materials
Manage physical and electronic case files
Coordinate travel logistics and itineraries
Process and reconcile expenses
Organize meeting and event logistics
Prepare and distribute meeting materials
Draft correspondence and prepare reports
Conduct research and draft summaries
Assist with business development and social media efforts
Perform file openings and conflict checks
Process bills and prepare invoices
Track and file Continuing Education credits
Submit and log memberships and registrations
Provide back-up support to other assistants
Perform day-to-day administrative functions, such as: schedule meetings, prioritize mail, answer correspondence, screen and place phone calls, organize and maintain files, make reservations, etc.
Complete additional duties as requested
Provide additional assistance and support as directed by his/her supervisor