Administrative Assistant, Media - Focus Features

NBCUniversal•Universal City, CA

11d•$55,000 - $60,000•Hybrid

About The Position

The Administrative Assistant, Media role reports into the EVP, Media for Focus Features and supports the execution and coordination of all aspects of a media campaign. This role is integrated, and experience supporting both digital and broadcast media campaigns is preferred. This is a fast-paced, multi-faceted position that requires strong organization, attention to detail, adaptability, and communication skills.

Requirements

Bachelor’s degree in media, marketing, business, finance, or communications or a related field preferred.
Strong proficiency in Microsoft Office and Excel; familiarity with syndicated media research tools and media planning or reporting platforms.

Nice To Haves

Excellent written and verbal communication skills.
Experience supporting media planning, buying, or campaign execution across multiple platforms.
Proven relationship‑building skills; strong problem‑solving ability; exceptional attention to detail; and the ability to manage competing priorities in a fast‑paced environment.

Responsibilities

Assist media team members with various aspects of media buying and planning including - broadcast, digital, print, out of home, radio, and awards.
Maintain media plan packets including budgets, media calendars and flow charts.
Support Media team by coordinating deliverables, ensuring media partners receive required assets, and supporting internal review and approval workflows.
Work closely with creative team to ensure media plans are accurately executed and trafficked according to schedule.
Process work orders, coordinate with vendors and internal finance teams on billing and payment, and track and support departmental expenses.
Provide administrative support as needed, including scheduling meetings with external vendors and supporting EVP travel arrangements.