Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• Three to five years of administrative experience.
• Quality or shipping/receiving experience.
• Proficiency in Microsoft Word and Excel.
• Data entry knowledge and typing skills.
• High attention to detail when handling paperwork and equipment.
• Ability to continually self-evaluate work for accuracy.
• Ability to focus on routine tasks in a busy, fast-paced environment.
• Ability to follow written and verbal instructions.
• Mechanical aptitude to recognize different types of equipment.
• Willingness to work occasional overtime.
• High school diploma or equivalent.
• Must provide a personal cell phone with a data plan for ATS email and multi-factor authentication.
• Must qualify as a U.S. Person for access to ITAR-controlled information.

Nice To Haves

• Bachelor’s degree preferred but not required.

Responsibilities

• Enter data into computer databases from Lab Travelers and Field Service Reports.
• Print and scan calibration certificates, shippers, and invoice reports.
• Scan and/or mail customer invoices.
• Receive vendor invoices and match them to purchase orders and packing slips.
• Arrange for equipment to be outsourced to vendors.
• Enter accounts payable and receivable data, and post and process vendor invoices for payment.
• Scan file folders, rename them, and store them in appropriate software databases; file documents as needed.
• Maintain computer software recall databases.
• Prepare quotes, correspondence, and other documents.
• Communicate with clients daily and coordinate projects for some large customers.
• Schedule onsite work.
• Review files and invoice customers according to their purchase order requirements.
• Ship and receive equipment as needed.
• Assist with other administrative duties as needed.
• Assist customers with equipment status information.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Short-term disability insurance
• Long-term disability insurance
• Life insurance
• Quarterly bonus opportunity
• Tuition reimbursement
• Paid holidays
• Paid time off/vacation package
• Competitive compensation