Administrative Assistant III

American Arbitration Association • New York, NY

44d • $72,000 - $76,500 • Hybrid

About The Position

The Administrative Assistant provides high-level administrative support to the State Insurance executive team and senior management, serving as a key point of contact for office operations and case administration. The role requires strong organizational skills, attention to detail, and discretion when handling sensitive information. The Administrative Assistant coordinates meetings and projects, maintains accurate records and databases, prepares reports and materials, and supports cross-functional initiatives to promote smooth and efficient operations.

The position has a hybrid work arrangement. Applicants must reside within a 125-mile radius of the organization’s New York headquarters in the financial district. The starting salary range is $72,000–$76,500, with an incentive opportunity targeting 7.5% of annual salary. The organization describes its work environment as fast-paced and results-driven.

Requirements

• Associate degree and a minimum of 3 years of progressive experience in an administrative support capacity, or an equivalent combination of education and experience.
• Strong organizational and time-management skills, including the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
• Excellent verbal and written communication skills and the ability to interact professionally with people at all levels of the organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Exceptional attention to detail and accuracy.
• Ability to maintain strict confidentiality and exercise discretion when handling sensitive information.
• Must reside within a 125-mile radius of the New York headquarters in the financial district.

Responsibilities

• Provides high-level administrative support to the State Insurance executive team and senior management.
• Collaborates with Corporate Services and cross-functional teams to support business needs and operational priorities; reports on-site in person as required.
• Performs a broad range of assignments, including cross-functional collaboration, auditing activities, and ad hoc projects supporting business objectives.
• Maintains databases, files, and record-keeping systems, ensuring accuracy, organization, and data integrity.
• Plans and coordinates meetings, conferences, training sessions, and events, including related logistics.
• Prepares reports, presentations, correspondence, and other business materials.
• Handles sensitive and confidential information with discretion and professionalism.
• Supports and coordinates programs, projects, and initiatives, including tracking progress, identifying risks, and assisting with issue resolution.
• Compiles and analyzes data to support reporting and evaluation of operational or project performance.
• Assists in reviewing and improving administrative processes to enhance efficiency and effectiveness.

Benefits

• Incentive opportunity targeting 7.5% of annual salary.
• Medical coverage.
• Dental coverage.
• Orthodontia coverage.
• Vision coverage.
• Student loan repayment program.
• 403(b) retirement plan with substantial company match.
• Discounted pet insurance.
• Generous paid-time-off benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree