Property & Administrative Assistant

General Council on Finance and Administration•Aurora, CO

42d•$24 - $26•Hybrid

About The Position

The Mountain Sky Conference of The United Methodist Church is seeking a Property & Administrative Assistant to support the management and administration of conference-owned and affiliated church properties. The role connects conference teams, boards, and local churches while coordinating insurance, financial responsibilities, and administrative processes. The ideal candidate is organized and proactive, demonstrates integrity, and provides excellent customer service. The position has a hybrid schedule, with in-office presence expected on designated days, and is based at the Mountain Sky Annual Conference in Denver, Colorado. The hourly pay range is $24.00–$26.00. Applications are due December 2, 2026.

Requirements

Associate’s degree required.
At least 2 years of accounting experience required.
Working knowledge of basic accounting principles and financial processes.
Strong organizational skills and ability to manage multiple priorities and meet deadlines.
High level of integrity and ability to maintain confidentiality.
Ability to work independently, think proactively, and solve problems effectively.
Strong interpersonal and customer service skills, with the ability to communicate clearly across diverse stakeholders.
Ability and willingness to become familiar with United Methodist Church polity, structure, and practices.

Nice To Haves

At least 2 years of experience working in a church or nonprofit environment preferred.
Experience with financial and data systems such as Blackbaud and Excel strongly preferred.

Responsibilities

Serve as the primary contact for property and liability insurance matters, communicating with local churches, trustees, and Church Mutual or other insurance carriers.
Coordinate property onboarding and offboarding, including initiating liability insurance coverage and ensuring appropriate documentation.
Monitor and track insurance premium payments for timeliness and accuracy.
Work with Accounts Payable to ensure payments are made for active properties and discontinued for sold or closed properties.
Maintain accurate records of conference property assets, including fixed assets and disposals.
Collaborate with the Board of Trustees on property status changes, insurance coverage, and related decisions.
Support annual insurance renewals and manage church opt-out eligibility in coordination with leadership and trustees.
Gather and organize documentation to assist with audit preparation.
Update property and insurance management policies and procedures as directed by leadership.
Participate in meetings as needed.
Use Blackbaud, Excel, and other data tools such as Datto to track financial activity and property records.
Coordinate with accounting staff on insurance-related payments, reconciliations, and reporting.
Maintain accurate financial tracking related to property and insurance obligations.
Manage incoming and outgoing mail, including weekly post office pickups, sorting, scanning, and distribution.
Log incoming checks and coordinate their processing with appropriate departments.
Coordinate the annual statistical reporting process for local churches with the Annual Conference Statistician.
Order and manage office supplies, including inventory tracking and postage.
Respond to general inquiries within the Responsible Stewardship department.
Support meeting logistics, including scheduling Zoom meetings and distributing meeting notes.
Assist with meal coordination for the Annual Conference retiree celebration.
Coordinate internal systems such as Anchor, including onboarding and offboarding processes and equipment needs.
Provide additional on-site support as needed.
Perform other duties as assigned.