Executive Administrative Assistant

Marvell Technology•Santa Clara, CA

7d•$39 - $59

About The Position

Marvell is seeking a highly skilled and proactive Executive Assistant to provide comprehensive administrative support to the Sales Executive Leadership team. This individual will play a critical role in ensuring the executives' day-to-day operations run smoothly and efficiently while supporting a global sales team. The ideal candidate will be highly organized, detail-oriented, and able to handle sensitive information with discretion.

Requirements

Minimum of 10+ years of experience supporting senior executives, preferably in a fast-paced, global sales or corporate environment.
Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively.
Excellent written and verbal communication skills, with a strong attention to detail.
Strong problem-solving skills and the ability to work independently.
Ability to handle confidential information with professionalism and discretion.
Global awareness and the ability to work across time zones.

Nice To Haves

Experience in a global sales environment, supporting senior leaders in sales or similar departments.
Experience using CRM tools (Salesforce, Power BI, etc.) and project management software.
Advanced knowledge of preparing presentations for C-level executives.

Responsibilities

Proactively manage and prioritize multiple SVPs calendar, coordinating appointments, meetings, and travel, ensuring time is allocated effectively.
Support arranging customer meetings and managing customer executive visits to Marvell locations including caterings.
Arrange complex international and domestic travel itineraries, ensuring all logistics are handled from start to finish, including flights, accommodations, transportation, and meeting schedules.
Prepare agendas, take minutes, and follow up on action items for internal and external meetings involving the SVP.
Assist in tracking and ensuring the completion of various special projects and initiatives tied to the sales organization.
Draft and edit correspondence, reports, presentations, and other documents for the SVP and senior sales leadership team.
Track and submit expenses for the SVP, ensuring all reports are submitted in compliance with company policies.
Handle sensitive and confidential information with the utmost professionalism and discretion.
Serve as a primary point of contact between the SVP and internal teams, clients, and partners, facilitating smooth communication and collaboration across departments.
Assist with coordination of sales-related events, offsite meetings, and global conferences for the worldwide sales team.
Works closely with the Senior and Executive administrative staff and works productively as a team member.
Ensure smooth office operations, including managing office supplies and equipment.