Cactus Wellhead - Human Resources Administrative Assistant

Cactus Wellhead • Odessa, TX

14d • Onsite

About The Position

Responsible for providing day-to-day Human Resources administrative and operational support to assigned branch locations. This position supports the employee lifecycle, including pre-employment activities, onboarding, HRIS transactions, benefits support, associate inquiries, and separation processing, while partnering with the HR Business Partner, Recruiting, HR Shared Services, IT, and branch leadership to provide a consistent associate experience.

Requirements

• High school diploma or equivalent required
• Three (3) or more years of administrative experience, preferably in a Human Resources environment.
• Valid driver's license and acceptable Motor Vehicle Record (MVR) required due to regular travel between company locations.
• Working knowledge of Human Resources practices and the employee lifecycle.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy when processing employee information and maintaining HR records.
• Ability to communicate professionally and effectively with associates, managers, and business partners at all levels of the organization.
• Ability to exercise sound judgment, discretion, and a high degree of confidentiality when handling employee and business information.
• Ability to work independently while effectively partnering with HR team members and branch leadership.
• Proficiency with Microsoft Office applications and the ability to learn and navigate HRIS and other business systems.
• Strong customer service orientation and ability to respond to associate questions in a timely and professional manner.
• Bilingual English/Spanish required.

Nice To Haves

• Associate degree or certificate in Human Resources, Business Administration, Office Administration, or a related field preferred.
• Experience with an HRIS or employee management system preferred.
• Human Resources certification preferred.

Responsibilities

• Complies with all quality, safety, health, and environmental requirements, policies, and procedures relevant to the position.
• Provides administrative support for new hires, employee changes, and terminations, including HRIS data entry and documentation, as needed in support of the HR Business Partner.
• Partners with Recruiting and HR Shared Services to coordinate pre-employment activities and ensure a smooth transition from candidate acceptance through onboarding.
• Coordinates and leads first-day onboarding for new associates, including completion of required new-hire documentation and Cactus U orientation.
• Assists new associates with initial access to HR and company systems, including UKG, Cactus U, Gensuite, SharePoint, and other applicable Cactus applications.
• Serves as a first point of contact for routine associate questions and directs associates to the appropriate HR, Benefits, Payroll, Recruiting, or Shared Services resource when needed.
• Provides general benefits support, including assistance with enrollment and qualifying life event questions, and partners with the Benefits team on more complex matters.
• Supports annual Open Enrollment activities in coordination with the Shared Services Benefits team.
• Creates and distributes SSE training logbooks, T-shirts, and other materials supporting the SSE program.
• Coordinates branch HR communications, associate events, and other employee engagement activities as needed.
• Assists associates with basic password and access issues and partners with IT to submit and coordinate IT support requests when necessary.
• Participates in required Safety rotation meetings for both day and night shifts.
• Maintains the confidentiality and security of employee records, HR data, and sensitive business information.
• Supports HR audits, reporting, document collection, and record maintenance as requested by the HR Business Partner.
• Performs special projects and other HR-related duties as assigned.

Benefits

• Safety is our top priority. All employees must comply with our comprehensive safety programs, participate in required safety training, and demonstrate commitment to our safety-first culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED