Accounts Payable Jobs

About The Position

Requirements

• Technical proficiency in accounting software platforms, particularly Yardi, and Microsoft Office Suite (Excel, Outlook, Word).
• Strong numerical aptitude and attention to detail, with the ability to identify and resolve discrepancies in financial records accurately.
• Effective verbal and written communication skills for professional interaction with vendors, property staff, and the accounting team.
• Solid organizational and time management skills, with the ability to manage multiple invoices, deadlines, and priorities simultaneously.
• Analytical and problem-solving ability to research billing discrepancies, trace payment history, and propose corrective actions.
• Ability to maintain confidentiality and handle sensitive financial and vendor information with discretion and integrity.
• Capacity to work both independently and collaboratively within a team-oriented accounting environment.
• Commitment to the mission and values of the organization.
• High school diploma required.
• Minimum of one (1) year of experience in an accounts payable, bookkeeping, or closely related accounting function.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.

Nice To Haves

• Associated Degree in Business or Accounting preferred but not required.

Responsibilities

• Receive, review, and process vendor invoices and payment requests for corporate and property-level obligations, ensuring correct coding, proper approval, and timely entry into Exchange and Yardi P2P.
• Coordinate scheduled payment runs and monitor the accounts payable aging report to prevent late fees and maintain positive vendor relationships.
• Maintain accurate vendor records, including collection and verification of W-9 forms, federal EINs, and current insurance certificates; manage vendor onboarding and support annual 1099 preparation.
• Reconcile monthly vendor statements and internal ledgers, research and resolve discrepancies, and present reconciliation summaries to the Senior Accountant.
• Prepare and process site reimbursement charges and calculate applicable sales tax based on paid invoices in accordance with Idaho state tax requirements.
• Process and track petty cash requests from property sites and corporate staff, maintain supporting documentation, and perform periodic reconciliations.
• Support internal and external audits by gathering, organizing, and presenting invoice documentation, payment records, and vendor files, including HUD, IHFA, and LIHTC compliance reviews.
• Maintain organized, clearly labeled AP files (physical and digital) in accordance with affordable housing regulatory standards and record retention policies.
• Assist with month-end and year-end closing activities and provide routine and ad hoc financial reporting support to the Corporate Senior Accountant.
• Contribute to the completion of special projects and perform other related duties as assigned.

Benefits

• Flex-Schedule is available after 90 days of employment (i.e. 4-10 hour day versus 5-8 hour days)