Finance & Accounting - Accounts Payable Associate

The Employee Experience Team•Charlotte, NC

1d•Onsite

About The Position

Empire Homes is seeking an Accounts Payable Associate for its Charlotte Home Office. The role performs accounting and clerical tasks related to maintaining and processing accounts payable transactions to support effective, efficient, and accurate financial and administrative operations. The associate also manages company credit card statements and utility invoices, maintains accurate records for audit purposes, and supports other accounting projects as needed.

Responsibilities

Review invoices for appropriate documentation and approval before entering them into the accounting system.
Sort and distribute incoming mail related to accounts payable.
Prioritize invoices according to payment terms.
Process check requests.
Match invoices to checks, obtain required signatures, and distribute checks.
Conduct 1099 maintenance and manage required documents.
Respond to vendor inquiries.
Maintain and update vendor insurance certificates, including Workers’ Compensation, General Liability, and Auto.
Reconcile vendor statements, research discrepancies, and correct them.
Assist with month-end closing activities and run required reports.
Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
Assist with audit tasks.
Attend in-office meetings, collaborate face-to-face with coworkers, and be present and available for office-related projects or tasks on a punctual, regular, and predictable basis.
Assist with other projects as needed.
Manage and reconcile company credit card statements, ensuring proper coding and allocation of expenses.
Process and track utility invoices, ensuring timely payments and accurate ledger entries.
Maintain accurate records of credit card transactions and utility payments for audit purposes.