Accounts Payable Specialist Jobs

About The Position

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or Business OR equivalent experience.
• Exposure to construction or distribution industry (internship, part-time, full‑time, or academic project work accepted).
• Strong attention to detail, accuracy, and organization
• Basic understanding of accounting/AP processes
• Proficiency with Microsoft Excel and accounting systems (e.g., Sage, Viewpoint, NetSuite, SAP, QuickBooks)
• Clear verbal and written communication

Nice To Haves

• Understanding of job cost structures, purchase orders, inventory, or subcontractor/vendor workflows preferred.
• Ability to work in a deadline-driven, operational environment
• Willingness to collaborate with field operations, project managers, or warehouse staff
• Strong problem-solving skills and initiative
• High integrity and commitment to confidentiality

Responsibilities

• Receive, review, and enter invoices into the ERP/accounting system.
• Verify invoice accuracy, coding, approvals, and proper supporting documentation.
• Match invoices to purchase orders, receiving reports, and job cost structures (as applicable).
• Maintain accurate vendor and subcontractor files, including W-9 and insurance certificates (construction-specific).
• Respond promptly to vendor inquiries and assist with issue resolution.
• Collaborate with procurement, project management, or warehouse teams on discrepancies.
• Assist with weekly/biweekly payment runs (checks, ACH, wires).
• Ensure payment documentation is accurate and complete.
• Support preparation of lien waivers or release documents (construction-specific).
• Perform A/P account reconciliations and assist with month-end close.
• Run and maintain A/P aging reports.
• Support job cost reporting, inventory-related AP, or project-based cost tracking.
• Ensure compliance with company policies, industry standards, and audit requirements.
• Maintain organized records for financial audits and project documentation.