Accounts Payable Specialist

NextGen Security LLC•Exton, PA

8h•Onsite

About The Position

This pivotal role entails managing and processing vouchers meticulously, ensuring timeliness and strict adherence to company policies. Key responsibilities involve maintaining vendor relationships, resolving discrepancies, and providing essential support to the finance team. The standard work hours for this employee are 8:30 AM – 5 PM, Monday-Friday in our Corporate office in Exton, PA.

Requirements

Accounting or Customer Service experience
Experience with Microsoft Word, Excel, and Outlook.
Must be able to communicate effectively and professionally in both written and verbal manner to customers and to those within the company, while maintaining a positive and productive attitude
Demonstrate strong time management skills
Commitment to integrity and Company Standards and Procedures
Attention to detail and accuracy
Willingness to learn multiple new skillsets

Nice To Haves

Bachelor’s degree in accounting or equivalent degree (preferred but not required)

Responsibilities

Drive efficiency in the payables process by ensuring timely and accurate processing of Purchase Order and Job-Related Invoices.
Code all job-related invoices correctly to the appropriate job, general ledger accounts, and cost centers.
Attention to detail in invoice processing to optimize discounts.
Ensure timely input of invoices in line with terms and conditions to maximize early pay discounts.
Implement process enhancements within the Accounts Payable function to boost automation, minimize manual errors, and streamline workflows, ultimately enhancing team productivity.
Reconcile Vendor Statements and address discrepancies concerning Payments, Billing, and Balances.
Sustain daily Automation Processing.
Support month-end and year-end closing tasks to guarantee that accounts payable records are accurately reconciled and documented for prompt financial reporting.
Manage and maintain organized vendor files and records.
Maintain professional and efficient communication with vendors and suppliers to address payment inquiries, disputes, and discrepancies effectively.