Purchasing / Accounts Payable Specialist

McLaughlin Research Corporation•New London, CT

63d•Onsite

About The Position

McLaughlin Research Corp. is hiring a part-time Purchasing / Accounts Payable Specialist based at our New London, CT Office. This role involves 20 flexible hours per week, with Monday and Tuesday workdays required. The specialist will be responsible for preparing and processing purchase requisitions, generating purchase orders, and maintaining purchasing records. They will also interact with internal purchasing agents, verify order acknowledgements and pricing, and communicate with outside companies to confirm order placement and ensure timely delivery. The role requires following internal procedures for accurate purchase order tracking and obtaining packing slips for material receipt records. Additionally, the specialist will coordinate with internal teams to ensure procurement needs are met promptly and efficiently, review purchase orders, statements, and invoices to verify amounts owed, and record and process payments for vendor invoices in accordance with internal accounting policies. Responding to vendor inquiries, assisting with research of discrepancies, and managing vendors (adding new ones, updating existing ones, and complying with annual Reps/Certs mailing per Gov requirements) are also key duties. The role includes reconciling purchases on company credit cards to statements and processing annual 1099s for filing with the IRS and states.

Requirements

2+ years of experience.
Excellent communication skills.
Attention to detail.
Organizational skills.
Ability to work independently.
Moderate understanding of general aspects of the job.
High School Diploma or GED.
Proficiency in Microsoft Word, Microsoft Excel, Microsoft Outlook.

Nice To Haves

Associates degree preferred, but not required.

Responsibilities

Prepare and process purchase requisitions, generate purchase orders and maintain purchasing records.
Interact with internal purchasing agents to obtain pricing and product specifications.
Verify order acknowledgement/pricing and communicate with outside companies to confirm order placement and ensure timely delivery.
Follow internal procedures for accurate purchase order tracking and obtaining packing slips for material receipt records.
Coordinate with internal teams to ensure that procurement needs are met promptly and efficiently.
Review purchase orders, statements, and invoices to verify amounts owed.
Record and process payments for vendor invoices in accordance with internal accounting policies.
Respond to vendor inquiries and assist with the research of any discrepancies in billings/payments.
Vendor management including adding new vendors, updating existing ones and complying with annual Reps/Certs mailing per Gov requirements.
Reconcile purchases on company credit cards to statement.
Process annual 1099’s and file with IRS and states as required.