Accounts Payable Specialist - Operations Support

DeliverIt Holdings and Investments Inc•Sugar Land, TX

4d•$48,000 - $55,000•Onsite

About The Position

DeliverIt Group is hiring an Accounts Payable Specialist - Operations Support to own accounts payable while supporting key corporate operations at our Sugar Land headquarters. This role is ideal for someone with strong AP experience, excellent attention to detail, and the ability to stay organized and effective in a fast-paced, multi-entity environment. If you’re looking for a role where you can take ownership of AP, support key business operations, and grow with a multi-entity healthcare organization, we’d love to hear from you.

Requirements

High school diploma or GED required
2-3 years of accounts payable or general bookkeeping experience
Proficiency with accounting software; QuickBooks preferred
Experience with NetSuite, Sage, or similar systems is a plus
Strong Microsoft Excel skills
Strong attention to detail, math accuracy, and 10-key data entry skills
Working knowledge of three-way matching, W-9 / 1099 basics, and vendor reconciliation
Professional written and verbal communication skills
Ability to manage competing deadlines in a fast-paced, multi-entity environment
Authorized to work in the United States

Nice To Haves

Bachelor’s degree in accounting, finance, or a related field
Prior experience in a pharmacy, healthcare, or multi-entity environment
Bilingual in English and Spanish
Familiarity with pharmacy wholesaler invoicing, GPO chargebacks, and cold-chain logistics billing
Administrative or operations support experience

Responsibilities

Receive, code, and enter vendor invoices into the accounting system
Ensure proper general ledger coding by entity and cost center
Perform three-way matching between purchase orders, receiving documents, and invoices
Research and resolve invoice discrepancies with procurement and site leaders
Prepare and execute weekly ACH, wire, and check payment runs
Manage positive pay file uploads
Maintain vendor master files, including W-9s, certificates of insurance, and banking information
Onboard new vendors and verify required documentation
Process pharmacy and healthcare-related vendor invoices, including wholesaler invoices, manufacturer rebates and chargebacks, cold-chain carriers, and clinical supply vendors
Support month-end close activities, including AP accruals, aging review, reconciliations, and reporting
Review employee expense reports and corporate card reconciliations for policy compliance
Maintain accurate 1099 vendor classifications and assist with annual 1099 filings
Maintain organized digital and physical files for contracts, vendor agreements, licenses, and insurance certificates
Provide administrative support for corporate projects, including compliance, audits, and expansion initiatives
Coordinate office supplies, vendor service calls, and equipment needs as required
Provide backup support to the AR Specialist - Operations Support during peak periods or team absences
Draft professional emails, memos, and routine business correspondence
Handle financial, vendor, and corporate information with confidentiality and professionalism