Accounts Payable Specialist Jobs

About The Position

Requirements

• Associates degree and minimum 3 years accounts payable experience or at minimum 5 years of accounts payable experience.
• Demonstrate proficiency in Microsoft Excel.
• High level of attention to detail, organization, and accuracy.
• Strong analytical skills.
• Flexibility and ability to work as part of a team.
• The ability to identify and resolve problems in a timely manner by skillfully gathering and analyzing information, facts, data, etc.
• Strong verbal and written communication and interpersonal skills.
• Strong analytical and problem-solving skills.
• Professional appearance, self-motivated and dependable.

Nice To Haves

• Workday ERP experience preferred but not required
• Prior banking experience preferred but not required.

Responsibilities

• Manage the full-cycle accounts payable process in Workday, including receipt, review, coding, and processing of vendor invoices and employee expense reimbursements.
• Review invoices for accuracy, appropriate approvals, and proper general ledger coding; resolve discrepancies with vendors and internal departments.
• Process vendor payments (ACH, check, and wire) in accordance with payment schedules and Bank policies.
• Process fixed assets and prepaid assets including initial coding after payment.
• Maintain vendor records, including onboarding, W-9 documentation, and ongoing updates in compliance with IRS and Bank requirements.
• Support expense reimbursement processing and ensure adherence to Bank expense policies and documentation requirements.
• Utilize Workday Financials to manage invoice workflows, troubleshoot system issues, and improve process efficiency.
• Identify and implement process improvements and automation opportunities within the accounts payable function.
• Perform account reconciliations, vendor statement reviews, and research outstanding balances or discrepancies.
• Serve as primary point of contact for vendor inquiries and internal payment questions.
• Support AP-related reporting, audit requests, and regulatory compliance deliverables.
• Assist with month-end close, including accruals, journal entries, and reporting related to accounts payable.
• Ensure compliance with internal controls, audit requirements, and applicable laws and regulations.
• Perform additional duties as assigned or directed.