Accounts Payable Specialist

GRANDPA JOES CANDY SHOP•Pittsburgh, PA

55d•Onsite

About The Position

Grandpa Joe's is seeking an experienced Accounts Payable Specialist to join their team at their National Operations, Support & Distribution Center in Robinson Township. This role is ideal for an organized, detail-oriented professional who thrives in a fast-paced environment and enjoys managing the full-cycle accounts payable process in a digital setting. The AP Specialist will be responsible for ensuring accurate invoice processing, timely vendor communication, and maintaining smooth financial operations.

Requirements

3-5 years of experience in Accounts Payable or a similar accounting role preferred
Experience managing full-cycle AP
Strong Microsoft Office skills, particularly Excel
Experience with QuickBooks or similar accounting software
Strong organizational and follow-through skills
The ability to communicate professionally with vendors and internal teams

Nice To Haves

An associate degree or higher is preferred, but relevant hands-on experience matters most

Responsibilities

Manage invoice intake, coding, data entry, approvals, and payments
Complete 3-way matching of purchase orders, receivers, and invoices
Monitor the AP inbox and respond to vendor requests in a timely and professional manner
Prepare and maintain accurate vendor aging reports
Maintain vendor relationships and resolve invoice and payment discrepancies
Monitor and enforce internal controls around disbursements
Complete and submit monthly sales tax returns
Complete and submit B&O tax returns as needed
Support month-end and year-end close processes
Reconcile subledgers to the general ledger
Prepare reports related to cash flow, aging, and payables
Prepare weekly financial reports for the Controller