Accounts Payable Specialist Jobs

About The Position

Requirements

• Proficient in Microsoft Office suite – Word, Excel, Outlook
• Demonstrated ability to effectively lead self with limited supervision
• Strong attention to detail
• Excellent organizational and time management skills
• Ability to work both independently and collaboratively

Nice To Haves

• 1+ years in finance, accounting, or related field preferred.
• Construction accounting experience a plus.
• Knowledge of construction accounting principles and practices is a plus.

Responsibilities

• Manage the accounts payable process, including invoice processing, coding, vendor payments, and vendor statement reconciliation.
• Create and manage purchase orders, matching them to invoices and resolving discrepancies.
• Prepare and record deposits accurately and in a timely manner.
• Record credit card receipts and complete monthly credit card reconciliations.
• Monitor and manage the accounting email inboxes for Quality Buildings, Zook Building Supplies, and WoodCore Engineering, responding to and routing inquiries in a timely manner.
• Retrieve and sort incoming physical mail.
• Reconcile financial discrepancies by collecting and analyzing account information.
• Maintain accurate and up-to-date financial records in accordance with company policies and procedures.
• Collaborate with project managers to track project expenses and reconcile project budgets.
• Prepare and distribute monthly budget reports.
• Assist with month-end and year-end financial closing processes as needed.
• Provide general administrative support to the finance department as needed.
• Uphold, role model, and hold others accountable to QB mission, vision, and values
• Communicate effectively with customers, leadership, and team members
• Set an example of appropriate ethics, leadership, and safety
• Other duties as assigned