Accounts Payable Specialist (Hybrid)

Recovery Resource Council•Fort Worth, TX

1d•Hybrid

About The Position

Recovery Resource Council is seeking an Accounts Payable Specialist to assist with processing payables and supporting the organization’s accounting functions. The position enters invoices into the accounting software in accordance with department policies and deadlines, and works closely with the Controller, CFO, HR Director, other accounting staff, and Program Directors. The specialist supports purchase orders, check requests, check preparation, ACH transactions, web payments, staff credit card processing, and monthly mileage entries. The role also maintains accurate payment documentation and records, resolves invoice and documentation discrepancies, supports coworkers as workload requires, and assists with the annual audit by preparing reports or documentation as directed. This is a full-time, non-exempt position. Recovery Resource Council is a hybrid organization, and the role may telecommute at least 80% of the time if preferred, with flexible options to work in the office one or two days per week.

Requirements

At least 3 years of progressively responsible experience in a nonprofit setting in an accounting, finance, or bookkeeping role.
Good organizational skills and attention to detail.
Professional presence and strong customer relations skills.
Ability to maintain strict confidentiality.
Ability to work as a team player and problem-solver, work in stressful situations, accommodate changes, and meet deadlines.

Nice To Haves

Prior experience with MIP / Microix accounting software.

Responsibilities

Enter invoices into the accounting software in accordance with department policies and deadlines.
Review invoices for coding and authorized approval, identify errors or discrepancies, and resolve them before processing.
Assist with entering new or updated vendor names and data, sending W-9 forms to vendors, and entering consistently tagged vendor IDs into the accounting system.
Research and resolve missing or outstanding backup documentation with staff.
Assist with accounts payable processes, including purchase orders and check requests.
Assist with check preparation, including ACH transactions and web payments, as needed.
Ensure accurate and consistent backup documentation for all program payments.
Prepare documents and manage records for accounts payable in accordance with retention policies and laws.
Assist with monthly staff credit card processing, including reconciliation and accurate importation into the accounting software.
Assist with monthly staff mileage entries.
Support coworkers with departmental tasks as workload and staffing levels dictate, including reviewing and backing up work for other departmental positions.
Assist with the annual audit by preparing assigned reports or providing documentation as directed by the Controller or CFO.