Accounts Payable Specialist

Sound Generations • Seattle, WA

12d • Hybrid

About The Position

Sound Generations is a comprehensive non-profit organization that serves older adults and people with disabilities in King County. Our mission is to partner with older adults to provide accessible and inclusive services so they can age their way. We are currently seeking an Accounts Payable Specialist to join our accounting team in Seattle, WA. The Accounts Payable Specialist is responsible for processing and performing the organization's accounts payable function. This role ensures that vendor invoices are accurately reviewed, approved, coded, and paid in a timely manner while maintaining compliance with company policies, internal controls, and accounting standards. The Accounts Payable Specialist works closely with internal programs and departments and vendors to resolve invoice discrepancies, maintain accurate financial records, and support month-end and year-end closing activities.

Requirements

• High school diploma or GED.
• Two (2) years’ professional accounting/accounts payable experience in a fast-paced environment.
• One (1) year experience with accounting software, such as NetSuite and Ramp.

Nice To Haves

• Associate or bachelor’s degree in accounting, finance, business administration or related field.
• Experience working in a multi-entity, high volume environment.

Responsibilities

• Review, verify, and process vendor invoices for accuracy, proper approvals, and correct general ledger coding.
• Reconcile vendor statements and research and resolve invoice and payment discrepancies.
• Monitor shared AP inboxes and workflow systems to ensure invoices and tickets are processed promptly.
• Prepare journal entries and perform account reconciliations to support the month-end and year-end close process.
• Prepare reports for internal and external review. Provide support for annual audits and funder site visits.
• Utilize intermediate to advanced Excel skills (including formulas, pivot tables, and lookups) to maintain accounts payable data, prepare reports, and improve efficiency.
• Support the accounts receivable function by processing cash receipts, preparing and recording incoming donations, processing funder payments, preparing and making bank deposits, and transporting cash deposits to the bank twice per week.
• Maintain vendor records, including W-9s, payment information, and banking details, while following fraud prevention procedures.
• Manage year end accounting activities such as: 1099 and 1096 processing and unclaimed property.
• Provide customer/client service and general office support for the Accounting Department including processing mail, data entry, copying, scanning, faxing, filing, ordering supplies, etc.

Benefits

• Great Medical, Dental, Vision, Life and Disability insurance coverage for the employee and cost-sharing for family members.
• Employer contribution to 401k plan.
• 3 weeks paid vacation. Plus, paid sick leave, 13 paid holidays (11 scheduled and 2 floating holidays/personal days). The floating holidays will become available in January 2027.
• Health Savings Account, Flexible Spending Account, Commuter benefits and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED