Accounts Payable Specialist

PBS Aerospace Inc•Roswell, GA

13d

About The Position

The Accounts Payable Specialist is responsible for accurate and timely processing of vendor invoices and payments, maintaining strong vendor relationships, and ensuring compliance with internal controls and financial procedures. This role also contributes to process improvement, ERP administration, and cross-functional collaboration to support the company’s operational and financial goals.

Requirements

3 - 5 years of AP experience

Responsibilities

Review and process invoices accurately and in a timely manner.
Match purchase orders, receiving documents, and invoices for accuracy.
Code and enter invoices into system in accordance with internal policies.
Prepare and process electronic transfers and payments via check or ACH.
Respond to vendor inquiries and resolve any discrepancies or issues.
Reconcile accounts payable transactions, including vendor statements.
Maintain complete and accurate vendor files to ensure audit readiness.
Ensure timely month-end closing activities related to AP.
Create and maintain the monthly AP reporting package.
Ensure recurring monthly expenses are posted in the correct period.
Manage vendor onboarding, including setup documentation and ACH verification.
Request PODs, packing slips, credits, and missing invoices as needed to ensure accuracy and avoid payment delays.
Maintain communication with vendors regarding payments, documentation, and status updates.
Follow up on requisition and PO creation to support timely purchasing processes.
Coordinate with Receiving to confirm goods/services are approved and received for payment.
Implement forms and tools to streamline AP workflows and interdepartmental collaboration.
Lead process creation and continuous improvement initiatives within AP, including development of the vendor setup form and documentation controls.
Support internal and external audit requirements by ensuring files are organized and accessible.
Maintain compliance with company financial procedures and controls.
Implement and support the ERP system, including testing, troubleshooting, and coordination with external ERP partners to ensure proper functionality.
Assist with audits and provide required documentation.
Balance and reconcile AP activity against external accountant‘s records (Jan–May) and ensure tie-outs for the remainder of the year.
Post invoices and payments for prior periods while simultaneously processing current transactions to ensure timely approvals and payments.
Support other accounting and finance functions as needed.