Senior Accounts Payable Specialist

Calvary Chapel•Fort Lauderdale, FL

28d•Onsite

About The Position

The Senior Accounts Payable Specialist oversees the accounts payable function for the Church and its related entities. This position sets and maintains the policies, controls, and systems that ensure invoices, reimbursements, and card transactions are properly reviewed, coded, approved, and paid in accordance with organizational policy and vendor agreements. The ideal candidate brings strong judgment, organizational skill, attention to detail, and the ability to work effectively and independently in a fast-paced environment while maintaining a high level of accuracy and confidentiality.

Requirements

Five or more years of accounts payable experience.
Degree in accounting, finance, or a related field preferred.
Significant knowledge and experience in accounting, accounts payable specifically.
Experience with ERP systems, accounting software, and electronic invoice processing systems.
Proficiency in Microsoft Excel.
Excellent organizational skills with an appreciation for details.
A gift of administration, and the ability to work well in a team.
Excellent interpersonal skills for relating effectively with staff members, leadership, and volunteers.
Excellent planning and follow-through ability.
Flexibility and excellent time management, with the ability to handle multiple tasks at once and complete projects on time.
Ability to work independently with limited supervision.
Discretion with confidential matters.
Alignment with the mission of the organization and a desire to support its work through excellent administration.

Nice To Haves

Sage Intacct and Ramp experience is a plus.

Responsibilities

Oversee the processing of invoices, employee reimbursements, and credit card transactions across the organization and all related entities, ensuring all financial transactions are accurately recorded.
Review and verify coding, approvals, and supporting documentation on all payment requests, confirming legitimacy within corporate policy and procedure.
Execute approved payment runs, releasing only what has cleared independent approval.
Independently analyze and resolve payment discrepancies, control exceptions, and vendor issues in a timely manner, using sound judgment to determine the appropriate course of action when existing policy does not provide clear direction.
Design, maintain, and evaluate internal controls and safeguards for all outgoing expenditures, determining how those controls should operate in practice.
Manage risk and compliance processes within the accounts payable software.
Establish, interpret, and maintain policies and procedures for the accounts payable process, serving as the point of reference for how they apply across ministries and entities.
Work with IT and the accounting team on timely submission of 1099s and 1096s.
Work with auditors on developing processes and assist in the annual audit.
Administer and manage the expense management and banking platforms, including user access, approval structures, and payment configurations.
Design, implement, and manage invoice and credit card workflows.
Act as the direct liaison with vendors and the expense management provider.
Develop new systems to enhance accuracy and accountability.
Conduct month-end accounts payable reconciliations.
Participate in the monthly preparation of financial statements by ensuring all transactions have been properly completed in a timely manner.
Analyze accounts payable reports and make payment timing and prioritization decisions that support cash flow, timely payments, and healthy vendor relationships.
Identify, design, and implement accounts payable process improvements, with substantial autonomy, that increase the efficiency and effectiveness of business practices and internal controls.
Collaborate with department and ministry leaders to identify unique requirements and drive consistency of accounts payable processes.
Maintain up-to-date knowledge about trends in the field and advise the Controller and leadership on accounts payable, payment, and internal control matters.
Use experience and independent judgment to plan and accomplish goals.
Perform related duties and special projects as assigned.