Senior Accounts Payable Specialist

Lefferts Investments • Miami, FL

8h

About The Position

The Senior Accounts Payable Specialist oversees and supports accounts payable operations across Lefferts’ real estate development and investment portfolio. The role manages complex vendor payments and project-related expenditures, maintains financial accuracy across multiple entities, and supports accounting controls and process improvements. The position calls for substantial experience in real estate development or construction accounting, strong analytical capabilities, and the ability to independently evaluate and resolve complex financial matters.

The specialist reviews and processes invoices and payments, oversees contractor and construction-related expenditures, maintains vendor and project records, and coordinates with development, construction, project management, vendors, and accounting leadership. The role also supports reconciliations, reporting, accounting close activities, audits, compliance, and improvements to accounts payable procedures and systems.

Requirements

• Bachelor’s degree in accounting, finance, or a related field.
• Minimum of 2–5 years of accounting experience, preferably in real estate development or construction-related accounting.
• Experience processing invoices and payments across multiple companies, entities, or development projects.
• Excellent analytical, organizational, and problem-solving skills.
• High attention to detail and accuracy.
• Strong communication skills and ability to collaborate across development, finance, and project teams.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Ability to read, analyze, and interpret financial reports, contracts, and loan documents.
• Ability to write reports, business correspondence, and procedures.
• Ability to present financial information effectively to management, project teams, and external stakeholders.
• Ability to apply accounting expertise and sound judgment to complex development and construction-related financial matters.
• Ability to interpret instructions provided in written, oral, or schedule form.

Nice To Haves

• Previous experience in real estate development, construction accounting, or property management is strongly preferred.
• Familiarity with construction-related documentation, including contracts, payment applications, lien waivers, and retainage, is preferred.

Responsibilities

• Oversee accounts payable operations across development projects, properties, and legal entities.
• Review, verify, code, and process vendor invoices accurately and on time.
• Match invoices with purchase orders, contracts, and supporting documentation to confirm authorization and compliance.
• Process ACH, wire, and check payments in accordance with company policies.
• Maintain accounts payable records, including vendor balances, payment histories, and outstanding invoices.
• Monitor payment schedules to ensure timely payment and prevent late fees or project disruptions.
• Investigate and resolve invoice discrepancies, duplicate payments, and payment disputes.
• Allocate invoices and expenses to appropriate projects, properties, cost centers, and legal entities.
• Coordinate with development, construction, and project management teams to verify invoices and obtain approvals.
• Review contractor and subcontractor invoices, contracts, and payment applications for compliance with contractual terms and approved budgets.
• Monitor construction expenses, including progress payments, retainage, and change orders.
• Support preparation and reconciliation of project payment requests and construction draws.
• Evaluate project expenditures, identify discrepancies and potential risks, and make recommendations to accounting leadership.
• Maintain documentation of project expenditures for financial reporting, budget monitoring, and internal controls.
• Maintain vendor records, including W-9 forms, banking information, insurance documentation, and payment terms.
• Build and maintain professional relationships with vendors, contractors, consultants, and service providers.
• Reconcile vendor statements, accounts payable aging reports, and outstanding balances.
• Serve as the primary contact for complex vendor and contractor payment matters, coordinating with project managers and senior leadership as needed.
• Assist with annual Form 1099 reporting and vendor tax documentation.
• Assist with monthly, quarterly, and year-end accounting close, including reconciling accounts payable transactions to the general ledger.
• Prepare and analyze accounts payable aging reports and provide updates on outstanding liabilities.
• Maintain organized financial documentation for internal reviews, audits, and external reporting requirements.
• Develop, implement, and maintain accounts payable procedures, approval workflows, and internal financial controls.
• Identify operational improvements, lead process enhancement initiatives, and assist with accounting system implementations.
• Provide financial analysis, reporting, and recommendations to accounting leadership.
• Ensure compliance with company policies, accounting procedures, and applicable financial regulations.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior