Travel Coordinator Jobs

About The Position

Requirements

• High school diploma or equivalent
• Strong verbal and written communication skills
• Valid driver’s license
• Ability to type 40 wpm
• 3+ years office/clerical experience
• Proficient in Microsoft Office Suite
• Organized approach to work and ability to remain calm and perform efficiently in a high pressure, fast paced environment
• Quality conscious, attention to detail, and supportive of a preventative culture mindset
• Must be self-disciplined, self-motivated, and have the ability to handle multiple projects simultaneously
• Excellent interpersonal and customer service skills
• Must be a motivated independent contributor but also a confident collaborator
• Must pass pre-employment screening (drug test, criminal background check, and a post-offer fitness for duty test).

Nice To Haves

• Relevant billeting and/or slope travel planning experience

Responsibilities

• Continually process schedule changes for individuals or groups in iLogistics in an accurate and timely manner. Involves creating/canceling or modifying reservations and master rotations.
• Create and maintain user profiles that contain confidential information.
• Create and manage commercial reservations when ConocoPhillips flights are unavailable.
• Monitor daily no-shows and contact the appropriate personnel to cancel/modify reservations as needed.
• Answer calls and assist travelers with any reservation information, schedule changes, traveler app setup and instructions, and/or any other travel related questions.
• Maintain good working relationships with other departments and personnel across the field.
• Perform gate agent duties to include pre/post flight operational procedures, boarding of passengers, and communications with flight attendants/security personnel to ensure accurate flight manifesting.
• Product testing and defect identification during travel system updates and revisions.
• Maintain detailed change-out notes that convey all relevant information for alternating staff.
• Assign both permanent and temporary swing rooms for individuals and groups within the 1,200-bed worksite.
• Perform camp audits for room consolidations when necessary.
• Maintain continual communication with security staff to verify night shift billeting activity.
• Single point of contact for housekeeping staff to answer all questions regarding resident date, shift, and location changes.
• Communicate with supervisors and superintendents on room moves, reorganizations, special billeting needs, etc.
• Work with the medical clinic to coordinate sick rooms.
• Maintain Kuparuk Directory.
• Provide Kuparuk camp orientation instruction as needed to direct/contract employees.
• Perform end-of-day closeout processes to include resident check-ins, check-outs, and door-tags printing for distribution.
• Refresh Power-BI and Spotfire reports for email distribution to management, security, and housekeeping staff.
• Act to ensure safe and efficient operations, in accordance with organization policies and guidelines with safety as a top priority.
• Ability to work a rotational schedule in an office with others.
• Willingness to perform other duties as required.
• Willingness to work at various locations as required.

Benefits

• Medical
• Dental
• Vision
• 401(k) with company match
• Life insurance
• Free camp housing & meals while on rotation
• Travel between Anchorage and the job site provided