Travel Coordinator Jobs

About The Position

Requirements

• 5+ years of Entertainment / Production travel experience required in high volume environment.
• Strong SABRE GDS skills, as well as working knowledge of Word, Excel, and Outlook.
• Proven communications and customer service skills in an intense, fast-paced environment.

Nice To Haves

• Experience with group travel.

Responsibilities

• Book and manage complex air travel, with a heavy emphasis on domestic and international First/Business Class.
• Handle frequent exchanges, schedule changes, and specialized VIP services, including airport meet-and-greets.
• Source, negotiate, and secure hotel room blocks for production and crew stays.
• Manage contract concessions and prepay stays using virtual payment tools (e.g., Conferma).
• Partner with Heads of Production and Publicity Directors to align travel strategy with production schedules, press timelines, and tax-incentivized filming locations.
• Coordinate closely with Talent Relations for high-profile activations, including premieres, upfronts, and special events.
• Coordinate ground logistics for individual talent and large-scale crew movements, ensuring reliability across various markets.
• Maintain and leverage relationships with key hotel partners, airlines, and transportation providers to ensure premium service levels.
• Utilize GDS (Sabre Red 360), Online Booking Tools (Deem), and project management software (Smartsheet) to execute and track all travel activities.
• Manage and track travel spend across productions, including detailed reporting, reconciliation, and budget awareness.
• Oversee account setup for each production.
• Ensure all bookings, payments, and account access are documented and aligned with internal approval workflows.
• Support internal data management processes to track usage and overall spend across multiple simultaneous projects.

Benefits

• medical/dental/vision
• insurance
• a 401(k) plan
• paid time off
• other benefits in accordance with applicable plan documents