Staff Accountant Jobs

About The Position

Requirements

• 2+ years of accounting experience with a strong emphasis on billing, invoicing, or accounts receivable
• Experience in a media, advertising, agency, or professional services environment
• Proficiency in QuickBooks Online or a comparable accounting platform
• Strong Excel / Google Sheets skills (VLOOKUPs, pivot tables, data manipulation)
• High attention to detail with the ability to manage multiple billing cycles simultaneously
• Self-starter who can work independently with minimal supervision in a remote setting
• Strong written and verbal communication skills

Nice To Haves

• Bachelor’s degree in Accounting, Finance, or a related field
• Familiarity with accrual-based billing workflows and revenue recognition principles
• Experience working with media vendor platforms and reconciling media spend
• Experience with campaign-based or project-based billing structures
• Background or interest in the media, advertising, or marketing technology space

Responsibilities

• Own the full billing cycle for client media services. Prepare and process invoices with accuracy against contracts, insertion orders, and media plans. Manage billing schedules to ensure timely issuance per contract terms and internal deadlines.
• Reconcile billing data across internal systems and vendor platforms. Investigate and resolve discrepancies proactively, partnering with Media Operations to confirm deliverables and billing inputs before invoices are finalized.
• Track outstanding receivables and follow up on aging items. Maintain organized billing records, supporting documentation, and client correspondence related to invoicing.
• Assist with monthly close activities including journal entries, account reconciliations, and accruals. Help ensure transactions are recorded accurately and in the correct period.
• Support AP processes as needed, including vendor invoice review, coding, and ensuring timely processing in alignment with vendor terms.
• Serve as a reliable point of contact between Finance, Media Operations, and Client Services on all billing-related matters. Communicate clearly and proactively to keep workflows moving.
• Document billing workflows and identify opportunities to streamline processes, reduce errors, and improve turnaround times.