Staff Accountant

HEI Hotels and Resorts•San Diego, CA

About The Position

Assist the Controller in directing the hotel’s financial activities, safeguarding assets, and preparing financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts standards. The role supports accounting operations across receivables, credit cards, purchasing, accounts payable, and reconciliations, while following established hotel policies and procedures.

Requirements

Strong organizational skills and attention to detail.
Ability to compile facts and figures.
Ability to operate a personal computer and calculator.
Effective verbal and written communication skills.
Ability to adapt communication style to different audiences, including supervisors, coworkers, and the public.

Nice To Haves

Bachelor’s degree in Accounting preferred.
Accounting experience preferred.
Hotel experience preferred.

Responsibilities

Sort and verify the accuracy of Night Audit work, primarily for receivables, including reconciling banquet check extensions, coding banquets at cost, and reviewing and routing sales and promotion checks with supporting documentation.
Record department administration phone calls and inform the Controller of potential concerns.
Post city ledger payments in the property management system; reconcile and bill city ledger accounts.
Follow up on billing and credit collection documentation and inform the Controller about potentially uncollectible accounts.
Reconcile credit card backup to the General Cashier Summary and report discrepancies to the Controller.
Bill credit cards and maintain accurate, legible credit card logs.
Set up new accounts in accordance with established credit policy and assist with reconciling open account status items.
Input the General Cashier Summary and maintain its binder.
File and distribute credit card cancellations, bulletins, and credit warnings.
Process and follow up on returned checks accepted as cash payment.
Record General Ledger and City Ledger reconciliations.
Verify purchasing procedures, including matching purchase order prices and quantities to invoices and confirming purchase order validity.
Maintain an accurate, up-to-date Purchase Order Log.
Route invoices with purchase orders to department heads and Executive Committee members for approval.
Ensure account coding is accurate and invoices are returned on time.
Process approved invoices for payment, ensuring required signatures and supporting documentation are attached.
Pay hotel invoices promptly and accurately, checking amounts, account coding, invoice extensions, and applicable discounts.
Handle vendor inquiries and reconcile vendor statements.
Maintain organized, current files for open invoices, paid invoices, and voided checks.
Interface checks and submit a log of manual checks to the Controller.
Comply with attendance rules and be available to work regularly.
Perform other job-related duties as assigned.