Secretary Jobs

About The Position

Requirements

• High school diploma or equivalent.
• At least five years of litigation secretary experience.
• Strong writing, editing, and proofreading skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills and the ability to prioritize work for multiple attorneys.
• Excellent verbal, written, and telephone communication skills for professional interaction with clients, attorneys, vendors, and staff.
• Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions.
• Reliable attendance and punctuality.
• Ability to lift and carry items up to 25 pounds.
• Ability to remain seated for extended periods and perform extended periods of computer use, typing, and monitor viewing.
• Ability to work a standard 40-hour workweek, with additional overtime as needed.

Nice To Haves

• Familiarity with document management systems such as iManage.

Responsibilities

• Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription.
• Handle e-filings and support all stages of litigation, from initiation through trial.
• Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings.
• Proofread documents for accuracy, grammar, and compliance with Firm formatting standards.
• Create and update Tables of Contents (TOC) and Tables of Authorities (TOA).
• Schedule and coordinate attorneys’ appointments, meetings, and deadlines.
• Maintain and monitor attorney calendars and ensure critical dates are recorded on the master calendar.
• Prepare and process new client and matter intakes according to Firm procedures.
• Use computers, transcription equipment, and legal software to produce and manage documents.
• Arrange attorney travel, including hotels, airfare, and ground transportation.
• Sort, read, print, and distribute incoming mail and emails to appropriate recipients.
• Assist with creating and assembling marketing materials, including pitch folders, attorney biographies, and PowerPoint presentations.
• Provide backup and overflow coverage to other attorneys and staff as needed.
• Maintain the confidentiality of Firm, client, and personnel information.
• Perform additional duties as required to meet business needs.