Secretary

Archdiocese of St. Louis•Webster Groves, MO

About The Position

The Parish Secretary provides administrative and clerical support to the Pastor and parish office. The role manages parish communications, scheduling, records, and daily operations, and serves as a liaison between parish organizations and the rectory office. The ideal candidate is comfortable with technology, organized, detail-oriented, and willing to learn new software and processes. The position is scheduled Monday through Friday, 8:00 a.m. to 4:00 p.m., for 40 hours per week, and is eligible for full-time benefits. Pay is to be determined by the Pastor. Candidates receiving an employment offer must complete pre-employment screening, which may include a criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure or certification verification, health screening, and other screenings deemed necessary. Any offer is contingent upon successful completion of required screening.

Requirements

Comfort with technology and willingness to learn new software.
Strong organizational skills and attention to detail.
Ability to manage multiple responsibilities and meet deadlines.

Nice To Haves

Experience with Microsoft Office Suite, Google Workspace, and similar applications.

Responsibilities

Design and edit the weekly bulletin using Canva Pro; the bulletin is due each Wednesday by 2:00 p.m.
Manage electronic school door access using Engage scheduling software, including vendor and user access for school staff, coaches, and volunteers.
Co-manage the Safe Environment program using Prevent & Protect software with the volunteer coordinator for Holy Redeemer.
Manage multiple Google calendars for meeting rooms, the gym, cafeteria, and clergy schedules; coordinate facility-use requests for parish organizations, sports, school, scouts, and other groups.
Work with the Bookkeeper each Monday to set up the dining room and greet money-counting staff, enter weekly gifts into ServantKeeper, provide reports to the Bookkeeper, and maintain audit records.
Prepare Sunday petitions and materials for weekend Masses, including announcements, money bags, and audit sheets; materials are due each Thursday. Distribute bulletin copies.
Serve as a liaison between parish organizations and the rectory office.
Coordinate with the Facilities Manager to help manage parish vendors, including groundskeeping, HVAC, and general maintenance.
Assist the Pastor with scheduling baptisms, funerals, and weddings.
Manage Mass intention requests and scheduling, and publish intentions in the weekly bulletin.
Use Watchfire software to design and manage messages on the outdoor church sign.
Print, collate, and mail approximately 700 annual contribution statements each January.
Record sacramental information and send notifications to the appropriate parishes for baptisms, First Communions, confirmations, funerals, and Mass intentions.
Enter new parishioners into the database and send welcome letters.
Update and maintain the ServantKeeper database.
Prepare and submit the annual Status Animarum report to the Archdiocese.