Secretary

Aston Carter•Shamokin, PA

23h•$18 - $20•Onsite

About The Position

The part-time Secretary provides administrative and clerical support to a small legal office. The role manages attorney calendars and client interactions, maintains accurate records, prepares documents and correspondence, and supports the smooth day-to-day operation of the office. It is suited to an organized person who can work independently, take initiative, and provide professional, friendly service to clients and colleagues. The position is based in a very small, quiet office with approximately one to two people on site. The regular schedule is Monday, Wednesday, and Thursday from 9:00 a.m. to 5:00 p.m., and Tuesday and Friday from 9:00 a.m. to 1:00 p.m., for approximately 32 hours per week, with the potential to increase to 40 hours per week. It is a contract-to-hire position based in Shamokin, Pennsylvania, and is fully onsite. The work uses standard office technology, including Microsoft Office and basic office equipment, and requires a professional appearance when greeting clients and representing the office.

Requirements

12 years of administrative experience, preferably in a professional office setting.
Strong customer service skills and a focus on professionalism and client care.
Proficiency in Microsoft Office, including Word, Excel, and Outlook.
Experience handling confidential information with discretion and integrity.
Ability to manage multiple tasks and deadlines while maintaining attention to detail.
Effective verbal and written communication skills.
Strong organizational skills and ability to prioritize work independently.
Comfort with electronic and physical filing systems.

Nice To Haves

Friendly and approachable demeanor when interacting with clients and colleagues.
A good sense of humor and positive attitude.
Ability to stay organized in a small office environment with limited supervision.
Comfort working independently and taking initiative to keep the office running smoothly.

Responsibilities

Manage attorney calendars by scheduling and updating appointments, meetings, and key deadlines.
Coordinate and schedule client meetings, phone calls, and other appointments accurately and promptly.
Monitor calendars and provide reminders about upcoming commitments, court dates, and important deadlines.
Answer and direct incoming phone calls and promptly deliver messages to the appropriate person.
Respond to and route emails professionally and courteously.
Greet clients and visitors professionally and warmly.
Prepare, organize, and file documents in electronic and physical formats.
Maintain accurate and up-to-date electronic and physical records.
Assist with drafting, formatting, and preparing general correspondence and other documents.
Enter and update information in office systems and databases.
Handle incoming and outgoing mail, including sorting, distributing, and preparing items for delivery.
Maintain strict confidentiality of client and company information.
Provide general administrative support to attorneys and staff as needed.
Perform other assigned office duties to support the efficiency of the practice.