Secretary Jobs

About The Position

Requirements

• College hours, high school diploma or GED
• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Receptionist skills
• Two years office experience
• General office management and machines skills
• Computer skills

Responsibilities

• Provide daily administrative and clerical support for campus-based extracurricular programs.
• Manage flow of information for campus-based extracurricular programs.
• Manage flow of information to campus-based Booster Clubs.
• Schedule coaches meetings, fine arts staff meetings, parent meetings, and off-campus appointments, as requested.
• Manage district/campus athletic budgets.
• Prepare weekly ticket sales (gate receipts, game worker/officials) and deposits for campus events including weekly varsity football ticket sales.
• Assist coaching staff with event check requests, user fees, fundraising and other revenue producing venues.
• Generate and process POs and distribute PO merchandise.
• Work with vendors collecting quotes/bids.
• Provide assistance, direction, and information regarding campus-based extracurricular programs.
• Assist with scheduling of all campus-based extracurricular events with supervisors.
• Greet and direct all visitors.
• Work with campus financial secretary on weekly athletic ticket sales and fine arts activity accounts.
• Forward campus-based extracurricular programs work orders to Athletic or Fine Arts office via e-mail.
• Provide information to campus-based extracurricular programs websites.
• Work with all visiting college athletic recruiters and college fine arts performing groups.
• Order and inventory all campus-based extracurricular programs supplies as well as assist in ordering of non-music program fine arts (theatre, dance, art) office/general supplies.
• Receive all athletic equipment.
• Maintain records of all athletic equipment inventories and general supplies.
• Assist band, choir, and orchestra directors with the inventory of all music instruments and equipment as well as theatre and dance equipment and supplies.
• Communicate to coaches the dates for measuring of letter jackets, which includes setting up and keeping permanent records of orders.
• Work with Booster Clubs on all sports brochures as well as all fine arts performance/concert programs.
• Compile a post-season sport review from each head Coach at the conclusion of each season.
• Compile an overall Award/Achievement report based upon the various competitions, individual and program, for all fine arts programs – art, band, choir, dance, orchestra, and theatre and provide to the Fine Arts office.
• Assist Booster Clubs and monitor campus-based extracurricular programs activity communications, e.g. banquets, etc.
• Assist Booster Clubs in preparing programs, tickets, etc. related to each athletic and fine arts banquet.
• Keep up-to-date schedules of all athletic teams, grades 7 – 12, as well as all junior high band, choir, orchestra and theatre performances and competitions.
• Keep a list of athletic recognitions that includes Coach and team awards by individual sport.
• Assist the LMC with Athletic Facility Scheduling.
• Other duties as assigned.