Secretary 3, Data/Registrar (Starts at $20.56 per hour)

Omaha Public Schools•Omaha, NE

About The Position

The Secretary 3 - Data/Registrar is a full-time, non-exempt classified position working 8 hours per day, Monday through Friday, for 261 days (12 months). The position reports to the Building Principal and receives direction and support from the Data Administrator. The starting wage is $20.56 per hour at Step 1 on the 2026–2027 salary schedule; wages are administered in accordance with the negotiated agreement. The role supports student registration and records management, attendance and grade-related data, summer school operations, communications, and daily office services. It also assists with substitute-teacher coordination and provides backup support for other office staff. Employment is governed by applicable Nebraska public-school employment laws, Board of Education policies, and, where applicable, the negotiated agreement.

Requirements

High school diploma or equivalent.
Previous office-setting experience assisting students, staff, administrators, parents, and the community.
Knowledge of computer use and related software.
Knowledge of office equipment.
Ability to take initiative and work independently.
Ability to collect, alphabetize, and file materials.
Ability to maintain accurate records.
Ability to communicate effectively in English, orally and in writing, using proper grammar and vocabulary.
Ability to maintain strict confidentiality.

Nice To Haves

Experience working in a public school setting.
Knowledge of Infinite Campus and district software.
Proficiency in Karen to read and communicate with others.

Responsibilities

Enroll and register students, including scheduling summer counselor registration appointments.
Request student records and transcripts and handle transcript requests.
Input student and other data into district software systems.
Conduct membership counts and prepare reports.
Verify eligibility for Social Security purposes.
Organize report card and progress report mailings, including summer school report cards.
Enter grade changes, grade-level retentions, and promotions; adjust records for students receiving 0.5 credits.
Assist with summer registration, summer school registration, audit reports, and data entry.
Create reports and maintain records, spreadsheets, programs, rosters, certificates, and other word-processing documents.
Update student records, parent or guardian notes, and attendance in district software systems.
Respond to and process attendance records and requests.
Maintain Student Information Packet (SIP) and Handbook cards.
Respond promptly and positively to walk-in, telephone, doorbell, and intercom customer-service needs.
Answer the telephone as the second person, assist or transfer callers, and take messages.
Distribute USPS mail and help distribute communications to students, parents, and staff.
Assist with Parent Portal information and forward password-reset requests to the Help Desk.
Complete copy requests for teachers and administrators as needed.
Input teacher absences into district software and, when needed, assist with securing substitutes.
Back up substitute-teacher duties by printing absence lists and class rosters, preparing substitute folders, and greeting substitutes.
Assist with daily substitute-teacher coordination and coordinate with Curriculum Specialists when a teacher vacancy has no substitute.
Serve as backup for other office staff and perform other duties as assigned.