CL23711: Library Secretary - Vista

Kennewick•Kennewick, WA

3d•Onsite

About The Position

The Library Secretary maintains the library media center, performs general clerical duties, assists students and teachers, and performs other duties as assigned under the direction of the library media specialist and building principal. The position is based at Vista Elementary School and is scheduled for 4.5 hours per day, 180 days per year. The role requires maintaining a safe, welcoming library environment; supporting library circulation, inventory, and media services; and assisting with student supervision and school-wide materials management. The employee must perform the essential functions with or without reasonable accommodation and comply with Kennewick School District policies and procedures.

Requirements

Two years of successful experience in technical, library media center, or clerical work.
Recommendations confirming dependability, flexibility, loyalty, and self-starting capabilities.
Uphold board policies and follow administrative procedures.
Take necessary and reasonable precautions to protect students, equipment, materials, and facilities.
Attend required in-service training and meetings, as well as training directed by management.
Ability to assess and correct safety issues.
Ability to establish and maintain tactful, cooperative, and effective relationships with students, parents, staff, fellow employees, and management.
Ability to approach work professionally and contribute to teamwork, service delivery, and continuous improvement.
Sufficient command of English to communicate verbally and in writing with students, parents, district staff, and others about job-related matters.
Ability to use basic computer programs to maintain records, enter timecard information, and read and respond to email.
Ability to learn new software programs; willingness to participate in district training for computer programs and other needs.
Previous experience or training operating general office equipment, including a computer, copy machine, 10-key adding machine, and fax machine.
Knowledge of computer programs such as Word and Excel and ability to work within various software programs.
Strong verbal and written communication skills and working knowledge of correct grammar, spelling, and English usage.
Current first aid card or willingness to acquire one.
Ability to perform the essential functions and meet the physical demands of the position, with or without reasonable accommodation.
Passing the basic skills test for the position; employment history in similar positions; and references indicating satisfactory skills and abilities in similar positions.
Present transcripts showing the highest level of education within 30 days of hire.
Complete Safe Schools web-based training within 30 days of hire and yearly thereafter.
Pass a background check, including employee-paid fingerprinting.

Nice To Haves

Knowledge of Business + software.
Associate degree or equivalent, or comparable work experience in a secretarial or clerical office setting.
Successful library secretarial experience.
Knowledge of the Follett Destiny System software.
Knowledge of desktop publishing.
Bilingual English/Spanish skills.
Experience with school district procedures such as student registration, orientation, and assisting with student bussing needs.
Ability to work with interruptions while balancing daily office responsibilities.
Positive evaluations and recommendations supporting character and work ethic.
Excellent attendance, punctuality, and dependability, with evidence of self-discipline and self-starting ability.

Responsibilities

Provide a friendly, caring, inviting, and safe atmosphere in the library for staff, students, parents, and visitors.
Assist students, staff, and patrons in locating and using library materials.
Process mail, type letters, produce spreadsheets, compile data, prepare reports, and process requisitions for the library media center.
Maintain electronic inventory of print and non-print collections, as well as school-wide inventory and surplus materials.
Maintain the automated circulation system and library media services, including the circulation desk, overdue notices and letters, circulation updates, statistics and reports, and immediate supervision of student assistants and volunteers.
Under the Library Specialist’s supervision, schedule classes and other patron use and retrieve information from electronic resources.
Assist with student supervision and control as needed to promote a safe, orderly, positive learning environment.
Shelve collections and maintain the physical appearance of the library media center.
Maintain attractive, up-to-date, relevant displays and bulletins.
Process and maintain library materials and equipment.
Learn new systems and programs, upgrade professional skills, and effectively use basic library technologies.
Serve as a role model for appropriate adult behavior.
Perform duties within the scope of district policies and procedures, including regular attendance and punctuality.
Support Chromebook inventory, checkout, and coordination.
Perform other job-related tasks as assigned by the principal.