Library Assistant & Faculty Secretary, Full-time (STF3210)

Hutchinson Community College•Hutchinson, KS

About The Position

This full-time, 12-month support staff position combines library assistance with faculty secretarial duties. The Library Assistant performs cataloging and manages periodical collections, new materials, library database accuracy, acquisitions, and related statistics. The role also supports circulation and reference services and may collaborate on grant applications for library materials or technology. The Faculty Secretary provides day-to-day clerical and logistical support to department chairs and faculty, including communications, scheduling, document preparation, travel arrangements, class materials, meetings, events, purchasing documentation, supplies, and equipment. The position supports students, staff, visitors, vendors, and other stakeholders with professional, customer-oriented service. It may coordinate schedules and assist with supervising student workers or department staff. The position reports to the Coordinator of Library Services and the Department 4 Co-Chairs. It is benefit eligible, non-exempt, and at-will. Pay is hourly and commensurate with qualifications as determined by HutchCC administration.

Requirements

Professional phone and receptionist skills.
Ability to provide good customer service and maintain confidentiality in a student-centered environment.
Strong microcomputer skills, including working familiarity with Microsoft Office products.
Excellent organizational skills.
Ability to work independently and efficiently with attention to detail and accuracy.
Ability to accept supervision and instruction and develop and maintain effective work relationships with many people.
Excellent verbal, written, and listening skills.
Ability to use appropriate judgment and tact and courtesy in difficult situations.
Ability to learn and comprehend basic instructions about the position.
Ability to sit in front of a computer screen for extended periods and perform keyboarding and other office-equipment tasks.
Ability to see and read a computer screen and printed material, with or without vision aids; hear and understand normal speech and telephone conversations; and speak clearly in person and on the telephone.
Ability to transport packages and lift up to 25 pounds.
Essential functions and physical and mental qualifications must be performed with or without reasonable accommodation.

Nice To Haves

Associate degree preferred.

Responsibilities

Perform original and copy cataloging of materials in a variety of formats using current cataloging rules and appropriate techniques.
Supervise the organization of current and back-issue periodical collections.
Manage ordering, cataloging, processing, and distribution of new materials.
Interact with vendors regarding materials acquisition and data gathering.
Maintain the library software item database to ensure accuracy, order, authoritativeness, and accessibility.
Collaborate with staff and external agencies on grant applications for materials and/or technology.
Staff the circulation desk and provide reference services.
Gather, analyze, and distribute appropriate statistics and data using a variety of technologies and methods.
Provide day-to-day clerical support to department chairs and faculty, including mail, copying, phone handling, appointment scheduling, word processing, scanning and faxing, directing inquiries, data entry, electronic files, and travel arrangements.
Prepare class materials as needed by faculty.
Provide a friendly, customer-service-oriented atmosphere and support to department chairs, faculty, students, staff, guests, vendors, stakeholders, and visitors.
Communicate professionally and accurately, provide information about HutchCC, and direct inquiries to the appropriate resource or staff member.
Plan and fulfill meeting and event needs, including enrollment activities and recruiting events, and coordinate room reservations when appropriate.
Attend meetings as assigned.
Manage logistical and inventory supply needs, order supplies, and arrange equipment maintenance.
Prepare and follow up on purchase orders, receipts, forms, and expense documentation, including timely invoice payments.
Coordinate schedules and assist with supervision of possible student workers and/or department staff; delegate responsibilities as appropriate.
Arrive on time, attend work regularly, complete assigned responsibilities, comply with HutchCC policies and procedures, and serve actively on HutchCC committees.
Perform other duties as assigned by the Director of Rimmer Support Services or the Department Co-Chairs, as applicable.