Full Time Secretary

Hamilton Southeastern Schools•FISHERS, IN

About The Position

The full-time Secretary supports the smooth and efficient operation of the school office at Riverside Intermediate School. The role handles office communications, student attendance and records, enrollment, visitor monitoring, mail distribution, scheduling, and administrative support for school staff and leadership. The Secretary also assists with school events and performs other tasks requested by the principal.

Requirements

Excellent communication skills.
Excellent computer and data-entry skills.
Experience working with the public.
High school diploma.

Nice To Haves

College work in a related field.

Responsibilities

Input data and maintain records in Skyward.
Fill homework requests.
Distribute and monitor completion of Prearranged Absence Forms.
Answer the telephone, take messages, and direct calls as needed.
Greet parents and other guests in a friendly manner.
Monitor building visitors, sign-in sheets, and distribution of name tags.
Assist faculty.
Fill in for the nurse as needed.
Sign and document bus notes.
Supervise unruly children in the office or detention room until a teacher or administrator is available.
Dismiss students leaving school early.
Monitor the bus radio and weather radio.
Attend Kindergarten Roundup and Meet the Teacher Night.
Take daily attendance and maintain attendance records.
Call about student absences that were not reported.
Enroll new students, obtain pertinent paperwork, and create new student folders.
Receive and send new student information to teachers and the Director of Transportation.
Maintain and route student permanent records.
Complete required attendance reports, including ADA, ADM, Prime Time, Racial/Ethnic, and Language/Minority reports.
Schedule students and update and maintain class lists.
Prepare and print scan sheets and report cards.
Print and monitor the return of Student Profile sheets.
Compile honor roll lists and send them to the local newspaper.
Sort and distribute inter-school mail and post-office mail in a timely manner.
Schedule substitutes for pre-arranged absences and enter them on the substitute calendar.
Complete and file required paperwork for substitute teachers and teacher absences.
Prepare the weekly newsletter.
Maintain School Activity and Corporation calendars.
Coordinate telephone maintenance and repair and voicemail setup.
Distribute information that needs to go to classrooms.
Collect and record field trip payments and related permission slips.
Distribute club information, make club assignments, and compile club lists.
Maintain the Suggestion Box weekly.
Monitor and route volunteer background check applications.
Perform various tasks as requested by the principal.
Nurture positive relationships with superiors, subordinates, and peers, and demonstrate respect for them.
Support corporation decisions and direction concerning policy and administrative directives.
Work as a team player.
Handle sensitive issues tactfully and professionally.
Address concerns and offer suggestions appropriately and confidentially.