Schedule Coordinator Jobs

About The Position

Requirements

• Previous scheduling experience with a home care or home health agency is required.
• Experience scheduling caregivers or healthcare staff.
• Experience managing multiple employee schedules simultaneously.
• Experience filling call-outs and last-minute openings.
• Experience communicating professionally with caregivers, clients, and families.
• Ability to manage frequent schedule changes while staying organized.
• Experience using scheduling software or electronic scheduling systems.
• Ability to prioritize urgent staffing needs while managing routine responsibilities.
• Availability to work five days per week, including Mondays, Fridays, and at least one weekend day each week.
• Highly organized, dependable, and consistent.
• Comfortable working in a fast-paced environment and communicating confidently by phone.
• Able to handle changing priorities, call-outs, and urgent staffing needs calmly.
• Persistent in working to fill difficult shifts.
• Comfortable making decisions and solving problems.
• Detail-oriented with strong follow-through.

Responsibilities

• Manage and maintain caregiver and client schedules.
• Fill open shifts and respond to scheduling changes.
• Handle caregiver call-outs, lateness, and coverage needs.
• Match caregivers with clients based on availability, location, skills, reliability, and client needs.
• Communicate schedule assignments and changes to caregivers.
• Communicate with clients and families regarding coverage and scheduling.
• Review caregiver availability and build schedules that maximize consistency.
• Identify potential scheduling problems before they result in uncovered shifts.
• Coordinate last-minute coverage when unexpected changes occur.
• Monitor schedules throughout the day and follow up on attendance concerns.
• Work with management and other office team members to maintain continuity of care.
• Accurately document scheduling communications and important changes.

Benefits

• Flexibility to select which five days make up the regular workweek, while maintaining a consistent, predictable schedule.