Master Schedule and Records Coordinator

The Ohio State University•Columbus, OH

3d•$20 - $27

About The Position

Under the direction of the Assistant Dean of Academic Affairs, this college-level position supports the Academic Programs Team in the College of Food, Agricultural, and Environmental Sciences (CFAES). The role coordinates and manages the Columbus Campus master schedule of course offerings in the Student Information System (SIS), working with academic units and the University Registrar team to develop, maintain, and implement course offerings, changes, and new courses in alignment with curriculum requirements and university and college policies. The coordinator also implements new processes, procedures, and platforms related to the Master Schedule of Classes and Course Catalog, and trains academic unit and college personnel on systems and procedures. The position serves as an information resource for academic unit scheduling contacts and faculty, supports scheduling adjustments and solutions, and audits offerings for policy compliance. It coordinates curricular offerings with CFAES Wooster Ohio State ATI, university coordinators, the CFAES Academic Affairs team, and academic unit leadership. The role also manages scheduling processes for Mid-West campus instructional spaces used for class and non-class purposes, develops web-based scheduling resources, and collaborates on strategies and resources for faculty and staff. Additional duties include department and office support, student record and program assessment support and processing, and special projects assigned in support of Academic Programs. Travel within Ohio may be required, and evening or weekend work may be necessary.

Requirements

Bachelor's degree or equivalent experience.
At least 2 years of relevant experience.
Ability to travel within Ohio may be required; evening and weekend work may be necessary.

Nice To Haves

2–4 years of relevant experience preferred.
Experience with and working knowledge of Ohio State University systems, including the Master Schedule of Classes, Course Catalog (CourseLeaf), Student Information System (SIS), Room Matrix, OnCourse, OnBase Record Management systems, CarmenCanvas Learning Management System, and Nuventive Improve.

Responsibilities

Manage the master schedule of Columbus Campus course offerings in SIS, including routine course changes and new course offerings.
Communicate with academic units and University Registrar team members to develop, maintain, and implement course offerings in alignment with curricular requirements.
Train and provide information to academic unit scheduling contacts, faculty, and college personnel on scheduling systems, processes, and procedures.
Coordinate scheduling adjustments and develop strategies and solutions consistent with curricular requirements and established protocols.
Implement new processes, procedures, and platforms related to the Master Schedule of Classes and Course Catalog.
Audit course offerings for compliance with university and college curricular policies.
Coordinate curricular offerings with the CFAES Wooster Ohio State ATI scheduling coordinator, university coordinators, CFAES Academic Affairs, and academic unit leadership.
Manage scheduling processes for Mid-West campus instructional spaces for class and non-class use.
Develop web-based resources for course scheduling, activity scheduling, and event scheduling.
Provide department and office support, including student record and program assessment support and processing.
Complete special projects and other duties assigned in support of Academic Programs.